Prepare Your IT for the Holiday Season

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We all know about the Grinch who ruins Christmas for Whoville. Don’t cast IT as the Grinch of this holiday season. Prepare your technology and systems to reduce downtime risk. You’ll avoid disrupting your customers’ holiday season or employees’ seasonal fun.

Update and upgrade IT

Expecting an uptick in online shopping for the holidays? Apply system updates ahead of time. You’ll want to complete any hardware or software upgrades early to avoid unplanned downtime.

Test your technology infrastructure to ensure that it can handle more traffic. Review system integrations to make sure front- and back-ends can communicate smoothly. Identify any issues or bottlenecks in advance to be able to upgrade or update any IT that needs help.

One in three customers will leave a beloved brand after one negative experience, per PwC. You don’t want to risk a downed website or other IT challenges. Even a few hours of disruption can be costly. In 2019, American retailer J. Crew lost an estimated $775,000 in online revenues over only five hours.

If you do need major IT upgrades or system changes, postpone them until after the holidays. Don’t mess with what works right now if you don’t have to do so.

Safeguard business data

The holiday season means employees will be distracted by festivities or out of the office, yet the cyber bad guys don’t take breaks. In fact, they ramp up for the holiday season. In 2020, the greatest number of daily DDoS attacks in Q4 were on December 31, when 1,349 attacks were recorded globally. So, take cybersecurity action.

Make sure you are protecting systems, detecting threats, and defending against attacks. A security assessment can help determine what you are doing well and could be doing better. This can be internal or done by an external party (with greater objectivity). If you face compliance or regulatory concerns, try an external IT audit.

Test backup and recovery

Ensure IT resiliency by testing your backup and reviewing your business recovery plans.

We recommend data backups in three places as best practice. Back up to a local, on-site computer, to a remote device that requires separate access, and to the cloud, giving you access anywhere, regardless of office conditions.

Test your backup to:

  • confirm data accuracy;
  • ensure you can effectively access and use the data;
  • gauge the time it takes to perform a backup;
  • identify and address any issues that arise during recovery.

According to the Ponemon Institute, business continuity management policies can nearly halve the mean time to recover and improve cost savings by 50%. That’s more money to spend on the staff holiday get-together! So, call a meeting of your business continuity planning team. Discuss any changes that might be needed and make sure everyone knows their roles. If someone is going on vacation, get someone else up to speed on their responsibilities.

‘Tis the season for IT

Every season you’re going to need IT, yet the holidays see your customers and employees wanting to get things done and get back to family and friends. Keep your technology in tip top shape, and you’ll have a happier holiday season.

Need help maintaining and securing your IT or looking for data backup and business continuity? Give us a jingle at (515)422-1995!

Stay Safe Shopping Online This Holiday Season

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Retail research tells us that over 75% of people are shopping online each month, and, with the holiday season upon us, you’re likely to be one of them. But don’t let the appeal of convenience distract you from the need to stay safe when shopping online.

The number of digital buyers is steadily climbing. In 2020, according to Statista, more than two billion people purchased goods or services online. During the same year, e-retail sales surpassed $4.2 trillion U.S. dollars worldwide.

Retailers are embracing the change in consumer behavior. But, do you know who else is taking advantage? Cybercrooks. Before you buy, consider these strategies to stay safe.

#1 Question that great deal

If a deal looks “too good to be true,” it probably is. You’re not going to get a new Apple laptop for $29.99, or the latest Beats headphones or Xbox gaming console for under $20. Anyone offering you that price is trying to lure you to their site to enter your payment details, so don’t be surprised when your product never arrives!

#2 Review seller feedback

While scrolling social media you see adverts for perfect gifts for someone on your list. And it’s so easy to click the link and buy! Still, before purchasing, take the time to research the seller.

Read the feedback from other buyers on independent sources. It adds only a few moments to check sites such as Trustpilot and Google My Business.

#3 Research the business domain

Think about it: who are you more likely to trust with your sensitive data? Someone who has been in business 10 years or someone who set up shop 10 days ago? Quickly check how long a business website has been around. Enter the URL into the Internet Corporation for Assigned Names and Numbers’ lookup tool [https://lookup.icann.org].

#4 Watch out for email scams

Before clicking on any offer links in emails, check the URL. You can hover over the link before actually redirecting there and check the target. Double-check that the address is to the site you’re expecting.

Also, slow down and be sure that the address doesn’t have any typos or atypical endings. You don’t want to confuse www.nike.com with www.n1ke.co and end up a victim of identity theft instead of the proud owner of the latest Air Max.

#5 Check payment site security

There are several ways to verify the security of a payment site. These include:

  • verifying that the site uses an SSL certificate – it will start with “https” instead of “http”;
  • checking for a physical address and phone number – call the contact number to confirm it is not fake;
  • reviewing the Terms and Conditions and Return and Privacy policies – any reputable brand has these!

#6 Pay with Online Payments

When you do decide to buy, prefer to pay using PayPal or another online payment tool. You won’t be giving the seller your credit card details. If you can’t take this approach, use a credit card from a credit account rather than debit. You will have more protection this way. You can start a chargeback through your credit card company when the item isn’t as advertised and the seller’s customer service doesn’t help.

Before online shopping, at any time of the year, update your operating system, and keep your anti-virus software current, too.

Our IT experts are here to help you keep your technology safe and secure year-round. Contact us today at (515)422-1995.

Making Technology Easier for Seniors

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The pandemic has changed the world. More people have been pushed online in new ways, and for senior citizens this can be particularly challenging. Even registering for a COVID-19 vaccination requires going online in many countries. Plus, social gatherings and other appointments have gone virtual. Don’t add to a seniors’ social distance. Here’s how we can help seniors with their technology needs.

Think of all that has moved online in 2021:

  • telehealth
  • scheduling services
  • service appointments
  • church, club, association, and neighborhood meetings
  • shopping
  • selecting and reserving library books

It’s not that these things weren’t using technology before, but there were other options. Now, seniors may need to get online to take part in weddings, funerals, or baby showers. Thus, it’s essential that they have the right tools and know-how to log in and connect virtually.

Another problem? The senior is stuck at home and can’t go out to get computer help the way they might have done before. Meanwhile, family members may not yet be able to visit to help out.

How We Help Seniors with Technology

Socially distancing can have an especially negative impact on senior citizens, and factoring in a technology barrier doesn’t help. A managed service provider can help seniors tackle tech challenges. With their coaching, the senior can connect confidently and securely.

To stay in touch with family today, the senior has many online channels available. They can get on Facebook, use FaceTime on a mobile phone, start a video call on their desktop, or send an email. They also might play online games with family members, or join a watch party on a streaming service such as Amazon, Hulu, or Netflix. The list goes on and on.

All this requires technology in the home. Deciding on what kind of computer to get or upgrade to can be daunting, not to mention the challenge of setting it all up and connecting it to other devices in the home or installing a router or making sure the software is up to date and patched to lower the risk of malware or hacker attack.

Then, once the technology is installed, the learning curve doesn’t flatten out entirely.

In our digital environment, there are so many more devices to connect to one another. Maybe the printer is wireless and connects to the phone, or the router provided by the cable service isn’t giving a good enough signal throughout the house. A residential IT expert can help with that, too.

Our IT team can also suggest software solutions to make life easier for seniors online. We can recommend ways to integrate all the technology to simplify the environment. We know about changing default passwords for cybersecurity, and we can also set up password wallets. This can help forgetful seniors who might otherwise repeat access credentials across accounts.

Connect with Our Residential Support Team

You can rest assured that you or the seniors in your life have the IT help needed to stay connected. We’re able to explain, coach, and troubleshoot at any time. As we’ll get to know the technology, we can often help faster, too, plus we can do a lot of our work remotely if that makes the senior feel safer.

Some seniors fear technology. We get it. We can address concerns about going online. We will reassure with the right precautions and by setting up a secure system. Our experienced techs are always happy to help. Contact us today at (515)422-1995!

Trades Should Add Technology to Their Tool Belts

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There are many hands-on trades that haven’t traditionally needed technology. Yet modern tech tools help the plumber, carpenter, welder, or other trade improve productivity and competitiveness.

There are certain common tasks tradespeople face daily:

  • scheduling appointments with clients, suppliers, or inspectors;
  • tracking project deadlines and budgets;
  • communicating with project managers, customers, trades, office administrators;
  • paying employee salaries;
  • invoicing and tracking payables, receivables.

These can all be done with pen and paper, sticky notes, and forms in triplicate, but technology cuts the time spent and lets you focus instead on increasing your bottom line.

The Difference Technology Tools Make

Most of us carry small, powerful computers around in our pockets every day, whether it’s a smartphone or a tablet. Internet-connected devices give tradespeople access to tools to enhance productivity.

Let’s start with scheduling apps, as tradespeople are often on the move throughout the day. Signing up for a scheduling tool (e.g. Doodle) makes it easier to set appointments, and you aren’t involved in the booking process. Customers simply go to your website or link to the app and choose an available time that works best for them. You can even set it up to ensure you have buffers between appointments or prevent someone from scheduling a new, big project to start at the end of your day.

Integrating the scheduling app with your website helps customers reach you. Also, connecting also to a shared cloud calendar can help your team work together better. Everyone invited into the calendar can see who is out on a call, and where.

You can make changes to a cloud-based calendar on any connected device. Others will see the alterations in real-time. This helps you avoid scheduling conflicts. You can set a follow-up meeting with an inspector while you’re out in the field. The office secretary sees your availability in real-time to set up a new customer visit.

Your Trade Office On the Move

With cloud-based office software also available online, you can get more done out of the office. You don’t have to make a trip back to the office to enter your invoice slips and make photocopies of receipts. Instead, take pictures on your phone or tablet, and attach them to the project file in the cloud, or invoice directly from a secure cloud-based processing site. You won’t have to worry about any paperwork getting lost in the back of a truck or bottom of a toolbox.

The Microsoft Office suite, Google Docs, and cloud storage are available from iOS and Android devices. This lets you monitor project timelines, view budgets, and track invoices and payments in the field. Cloud-based accounting packages let you see cashflow or outstanding balances, and pay contractors or suppliers on the spot.

Cloud-based software also gives every employee access to business tools in the office. With a virtual desktop, they can collaborate easily (out on a job or in the office) and make changes in real-time. For instance, a contractor could access software to edit a building plan, then actually see the new design in 3D modelling software.

The great news is that technology is ever more accessible and easy to use. Embracing modern digital tools can improve customer service and trade business efficiency.

Your skill set may not extend to technology, but that’s where we come in. We can help you find the right technology for your business needs. Contact us at (515)422-1995 today!

Protect Your Home from Technology Fire Risk

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You love your technology and probably have a lot of it at home. You might not think of computers, smartphones, printers, or routers as a fire risk, but they can do real damage.

Microwaves, laundry machines, and air conditioners are the top sources of residential fires, but computer equipment is also responsible for fires that injure and kill homeowners.

So, what should you do? Keep in mind that your technology generates heat when it’s switched on; that’s why it’s designed with venting. But desktops, laptops, routers, modems, and printers can all overheat.

Desktop computers have fans to push out the air, but they can get clogged with dust or blocked. Often, we’ll see computers pushed up again a wall, covered with papers, or kept in a small alcove that gets no airflow.

Laptops can also overheat. People often sit with their laptops literally on their lap, or on a blanket or pillow. If you’re blocking the device’s exhaust port, the laptop can’t cool down.

Air also needs to get into the device to cool it, but that won’t happen properly if dust or pet hair clogs the vents. Your precious technology could overheat and cause a fire or stop functioning effectively because it has to work harder all the time.

Other Tech-Related Fire Threats

A rat’s nest of cables represents a fire risk. You should always try to avoid overloading your circuits with too much electrical load. You can also upgrade your electrical wiring and go with heavy-duty extension cords.

Charging cords and overheated batteries are another issue. You’ve probably heard of airlines banning certain smartphones because they have been known to spontaneously combust.

You can prevent charger and battery damage by choosing brand-name items. Third-party chargers for phones, tablets, and laptops can save money, but they are cheaper because they lack safety features. If your charger sets your room on fire, your cost savings go up in flames.

You might also think about getting an uninterruptible power supply (UPS). This battery backup supplies power if your regular power source fails. It can also prevent power surges and allow for safe shutdown of connected equipment.

Finally, plan to get your computer cleaned annually. You might do this yourself, but many people prefer to hire computer tech help.

Whether its computer cleaning, or setting up safe wiring or a UPS, we can help protect your home. Contact us at (515)422-1995 today about fireproofing your technology!

4 Advantages of Consolidating Your Tech

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Technology is the lifeblood of business today, and you likely have a lot of it. But you may have accumulated software and hardware as you grew. Now, you have a hodgepodge of technologies never designed to work together. Consolidation can help.

Large corporations can afford an in-house IT team to keep track of all the hardware and software, but small- to medium-sized businesses often need help. Managing computers and mobile devices, and telephony print and fax systems can be overwhelming. Then, there’s all the software you need to secure, not to mention setting up data recovery in case of a disaster or emergency.

Consolidating your technology offers several benefits to companies of all sizes. A managed service provider can help.

#1 Increased Efficiency

If there’s a problem with your printers, phones, or Internet connection, you call your provider. When many vendors offer each of these services, you make several calls, which means waiting on the phone with a printer tech, phone company, or internet service provider (ISP).

When you connect with customer support, they can address only issues in one area of concern. The ISP isn’t going to know anything about your phone service, and the phone company knows zilch about printers. This disjointedness can waste a lot of time.

With an MSP, you need to make one call only. The support person will know and understand your entire system. They offer input based on how different technology interacts.

#2 Cost Savings

Lacking a holistic view of your technology and its interactions, you can end up wasting money. You might invest in a new feature for voice over IP, duplicating a capability you already have online.

Consolidating your technology with a single provider can also streamline costs. The first thing an MSP will do is to map out how your technology works together. Armed with an understanding of business needs and goals, they’ll make recommendations. You may be able to cut back on services in one area with a simple upgrade in another. Perhaps you’re paying for software licenses you no longer need. Plus, the MSP identifies opportunities for cost savings gained from bundling services.

The MSP typically charges a monthly, consolidated fee. Instead of managing several bills for every technology, you pay a single, consistent fee, which also makes budgeting much easier.

#3 Business Agility

If 2020 has taught us anything, it’s that business needs to be nimble. Yet your ability to react can be slower working with many different vendors. Simplifying your processes can streamline your response times.

An MSP will take a proactive approach to overseeing your technology needs. They want you to avoid disruptions in the first place. Partner with an MSP to keep technology current, security up to date, and systems upgraded. This frees up what IT staff you have on-site to do more business- and revenue-generating work.

#4 Supportive Partner

Individual vendors focus on selling you their particular services or systems. The overall interplay of your technology isn’t their primary concern. Yet ensuring all your technology interacts effectively and efficiently is what the MSP does best.

Working with an MSP you gain a business partner that cares about your success. The MSP’s job is to determine whether:

  • your business could be performing better;
  • your team could be collaborating more;
  • your processes could be more efficient;
  • you have the right answers to cybersecurity risks and issues;
  • your business has the best technological tools to meet its needs.

An MSP offers a single point of contact. That contact will understand your entire setup and how it works together. The MSP will help you make better purchasing decisions. Plus, as a true business partner, an MSP supports your agility and success. Find out more about what we can do for you today!

5 Best Practices for Buying Technology for Employees

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Buying technology for personal use can be exciting once you get past the price tag. Yet there are many factors to consider when investing in technology for employee use.

There are many digital tools available to improve the day-to-day way people do their jobs. Providing the right tech can increase productivity, streamline processes, and improve employee engagement. Yet determining which solutions are smartest for your team takes work.

Investing in a technology that doesn’t suit the needs of your staff can hurt your business:

  • Learning a new technology takes time away from other mission-critical tasks.
  • Employees resent the change when the tech further complicates their day.
  • Staff feel unheard and disrespected when asked to use digital tools that don’t help.
  • Disgruntled employees disengage, which hurts customer experience.
  • Employees look for an easier way to do their work and may change work environments as an answer.

Best practices for buying employee technology

Providing the best technological tools supports a more productive, energized, and motivated workforce. These best practices help bridge the gap between IT ambition and actual employee experience.

Know how work gets done

Many decision makers think they know how work is done, but they haven’t actually been in the trenches in years. Looking at the metrics to analyze process efficiency isn’t enough. Purchasing officers need to understand the employee’s daily journey. They need a good answer to the question “how is this technology going to make my work experience better?”

Understand the IT environment

Just as technology is evolving, the work environment is adapting too. Before buying employee technology, determine where people are working most. Are they in the office or remote? Do they sit all day at a desk or need to be on the move? Are they customer-facing? Or do they need more collaborative tools with internal teams?

Don’t make any IT purchases without weighing up whether the technology can handle the use it’s going to get. If someone is going to need access to the technology on a shop floor, a brand-new desktop is going to be a bust, whereas an employee who travels all the time for work is going to prefer a rugged but lightweight laptop.

Aim for uniformity

Bringing a shiny new Apple computer into a PC environment can be problematic. Loyalty to one manufacturer or software can help people embrace new tools quicker. Additionally, it makes buying parts and warranty much easier. You’re also more likely to be able to take advantage of product integrations and interoperability.

Develop consistent relationships

If you’re buying a lot of technology at one time you may be eligible for volume pricing. Plus, if you’re returning again to a supplier you’ve worked with in the past, you could ask about a loyalty bonus.

Working with a managed service provider to find the right tech solutions is also useful. Their supplier relationships can lead to volume discounts, better-than-retail pricing, and improved warranties.

Seek employee input

New technology introduces change into the work environment, but people don’t love change, especially if they feel a new system or software is being pushed upon them. It will help to ask staff what tools or technology they want. Often they already know!

Technology is an essential part of how people experience work. It’s easy to get seduced by a bright, shiny new device or promising feature. Instead, make decisions based on whether the technology can do what you need it to do and whether it’s going to make the employees’ work environment better or worse.

Need help making decisions about the right technology for your teams? We can help. Contact our experts today at (515)422-1995

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