How Secure is Cloud Data?

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Data security is a common concern when migrating to the cloud. When data is on-premises, the business secures the sensitive data, and that feels safer. But that isn’t always the case. In fact, data can be safer in the cloud than on-site at your business.

When you put together your business infrastructure, you have many business priorities. Securely storing data is only one of your objectives and could even be one that you added on later.

A cloud services provider builds from the ground up with the goal of securing data online. Thus, cloud companies typically offer far more robust cybersecurity measures. After all, the success of Dropbox or Amazon Web Services depends on securing cloud data.

A hacker can use malware or phishing emails to target the data on your business devices. With ransomware, they make it impossible to reach your data unless you pay a ransom (or have a good data backup). Yet these cyberattacks don’t work in the cloud. Bad actors might access what’s stored on an individual user’s device, but they can’t get to the larger trove of data online.

Cloud servers are also safer because they’re in data warehouses most workers can’t physically access. Plus, the service providers will usually set up redundancies. So, for example, if a natural disaster hits one server site, they will offer continued access from another site.

Some cloud service vendors will also invest in third-party testing. To keep data safe, they hire external companies to test for vulnerabilities.

More reasons cloud data is safe

Cloud data is encrypted not only in storage but usually also in transit to and from the servers. This means your information is scrambled, and a bad actor getting between your business and its cloud data can’t understand it.

Cloud service providers also regularly monitor and maintain security. They spend more resources ensuring systems are up to date. They’re also more likely to use data analytics to identify trends or threats to their security. You might do the same, but you are unlikely to do so on the same scale.

Another advantage of keeping your data in the cloud? When you move to the cloud, you no longer have to store all that data on your own hardware. You still have access to your documents, media, or reports, but the third-party provider will likely have more storage space and processing speed. So, your on-site technology may function better, too.

You’re also cutting out common cybersecurity risks. You don’t have to risk storing data on laptops, which can get lost or stolen. You also end the need for thumb drives (or USB drives), which can also be stolen or lost. Plugging in these external devices can also expose you to viruses or other risks.

How to secure data in the cloud

First off, encrypt your data. Make sure you contract with a provider who will encrypt data in transit. This makes it more difficult for hackers to get at your information.

Enabling multi-factor authentication can also help secure data by adding layers of rigor. It moves your data security beyond just asking for a username and password. We know all too well that those are often compromised or guessed.

When you move your data to the cloud, you will need to pay attention to compliance regulations. Depending on your industry, there may be particular standards for data storage. Encryption is a common compliance expectation.

It’s also a good idea to train your employees on the importance of securing data. Engaging in ongoing security awareness training can help protect your endpoints. This is particularly important with people working remotely and connecting from off-site locations.

Help with securing your cloud data

Migrating to the cloud has its benefits. Still, that doesn’t make it a straightforward process. Work with our IT experts to move your data to the cloud with minimal disruption. We can help you find the right cloud service provider and assist with data backup processes. Contact us today at (515)422-1995.

On-premises Software “Ownership” vs. The Cloud

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Cloud computing is common in business. Yet there are some who remain skeptical. One of the sticking points is that the business doesn’t own the software it is using in the cloud. This can cause concern, but this article helps you weigh up the options.

Your business has two choices really. Buy a software package and install it on your devices, or subscribe to the same or similar software offering online in the cloud. (You might also develop and customize your own software, but that’s another story).

When you buy the software, there’s a feeling of ownership. You pay for what you want, and it’s yours. But while you may have the discs in hand, you never really own that software. What you did was enter into an agreement with the manufacturer to use that application in a certain way.

If you go the cloud-based software route, you don’t own but rather subscribe. Meanwhile, you get the benefit of always up-to-date and evolving software. You have access to that software online, often from any internet-enabled device. The software is sharable with more than one person, and every user enjoys the same, consistent and convenient access.

Software support and security

When you “own” the software, you’re responsible for upgrading it and keeping it patched for the latest security vulnerabilities. You’re also limited to the features installed when you purchased that product.

Also, the standalone version of the software is supported only for its lifecycle. You can grow used to using certain software in a particular way. But after five years (typically), the software will be out of date. You can keep using it afterwards, of course, but there will no longer be manufacturer support. That can mean security risks for your business.

Those who subscribe to cloud software get ongoing support and security upgrades, for which there is an ongoing fee. Yet in return, you automatically receive maintenance updates and security improvements. Plus, as new features become available, you get access to those, too, so you can always enjoy the latest and greatest version of that software if you want to install it.

Software developers like this approach, because they can be more responsive. They are able to respond to user requests in real-time and make changes within days.

Scaling with software in the cloud

Scaling with the software you own on-premises is more challenging, as the software is static. If you want more features, you will need to buy more software to install.

With the cloud version, you often gain access to an expanded roster of features. If they are not included, you may have the option of adding on or “unlocking” a new level.

An advantage to the cloud approach? You can install those added features when you need them. But if they add cost and you don’t need them all the time, you can scale back.

Develop a cloud strategy

The type of software “ownership” that suits you will depend on your business goals. Budget can be a factor, too. It helps to have an overall technology strategy. We can help with the decisions you need to make. Schedule a free consultation with our experts today at (515)422-1995.

Is the Cloud Right for Your Business?

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Cloud services have been shaking up the industry for years now, and its adoption by small and mid-sized businesses is driving cloud computing’s growth. Yet while there are many benefits to migrating to the cloud, it isn’t the solution for every situation. This article will explore some reasons why your business may not suit the cloud.

Don’t get us wrong. There are many business benefits of working in the cloud. These include:

  • consistent access to the same applications as on-site colleagues for every user;
  • no need to install software on every individual’s device;
  • upgrades and security patching made easier for the IT team;
  • faster setup and easier scaling (up or down as needed);
  • enterprise-level security without having to reinvent the wheel at the individual system level;
  • built-in redundancy offering protection against a single point of failure.

Still, cloud computing isn’t a silver-bullet solution. There are areas of the business that you may want to think twice about before migrating to the cloud.

Proceed to the cloud with caution

Consider how a move to cloud computing could affect your business. Don’t blindly sign up to put everything online. For one thing, cloud migration makes your business reliant on internet connectivity. If your small business struggles with a dodgy internet service provider (ISP), solve that before moving to the cloud. ISPs that suffer frequent outages or slow speeds are not great hosts for cloud computing.

In situations involving large amounts of data transfer, such as video editing, it doesn’t make sense to work from a cloud server.

You’ll also want to think twice before putting sensitive data in the cloud. Switching to cloud servers can improve security for many small businesses, and the move also gives them access to encryption and redundancy, but if data security is a concern (or a compliance issue), do a deep dive into providers’ cybersecurity efforts.

If you use custom software and data transfer, you may also want to reconsider migrating to the cloud: it may have never been designed to work in the cloud. New cloud-based software may promise all the same features and cost savings, but make sure you understand what that software does and doesn’t do.

The cloud option may not be right for you if your needs are going to change as your business evolves. Cloud vendors are going to try to keep you dependent on their solutions, and they don’t always make it easy for you to move to new software when you need different or new features.

You also run the risk of becoming a multi-cloud organization. This is when different teams at your business each have their own cloud software. This can give users access to best-in-class applications, but it can also lead to unwieldy computing complexity.

Supporting your cloud decisions

Successful cloud migration also requires good customer support. If your IT team is overworked (or nonexistent), you need a vendor with accessible cloud support. Alternatively, you could work with a managed service provider to support your transition to the cloud.

Considering a move to the cloud? Consult with our cloud computing experts first. We can guide you to a well-established cloud provider with a wide range of services. We’re also here to help with the migration. We can help make sure the solution suits your needs and the transition goes smoothly. Contact us today at (515)422-1995.

Do You Need Document Management?

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The employee surrounded by teetering stacks of paper is less common today. What with the move to digital technology, we’re all doing more online. Yet some businesses remain true to traditional processes, passing documents around the office. You could be paying for this in lost productivity or worse. You may need document management. Check out the common signs of trouble and learn what you can do about them.

Trouble Sign #1: You are losing business due to slow work processes

It may not even be this severe. Maybe you’re not actually losing that client, but your customers are not happy with the time it takes your staff to get back to them. They call with what they see as a simple question, but your people need to hang up to find the right folder on their desk or look through filing cabinets.

Trouble Sign #2: Conflicting information is causing problems

You have digitized some work processes, but you have people who still prefer to do things the old way. You wanted to be flexible, yet document control is a problem. It’s difficult to know who has the most current copy of a file. Plus, when someone enters inaccurate data, it takes time to notice, because various documents are floating around.

Trouble Sign #3: Inefficiencies are costing your business time and money

Exchange of information is essential for business success. You could be a one-person shop doing every task. Otherwise, you need to know what is happening end-to-end in the business. When you’re relying on manual processes, it is more difficult to track:

  • orders received;
  • where inventory is in the supply chain;
  • when orders ship;
  • current inventory levels;
  • what customers are saying to customer service;
  • which customers get discounts and which don’t pay on time;
  • where a document is within a multi-step process;
  • what employees are responsible for what tasks.

A miscommunication or lack of communication between departments wastes valuable resources. According to Google, executives waste 30% of their time looking for information. With what you’re paying top brass, you want them to do more with their valuable time.

Document Management Advantages

A document management system allows you to easily scan, capture, and retrieve documents. When a vendor calls, your employee can search a key phrase, email, or phone number to bring up the correct file.

A document management system can also streamline workflow. When sales submits a contract, underwriting can receive an alert that it’s time for them to take over. Once that’s done, the document is forwarded on to the next party. Throughout, everyone works with the same file, and all revisions and comments can be recorded and saved along the way.

Advanced document management software can also automate workflow to speed your processes. Additionally, the artificial intelligence engine running the software can confirm accuracy. You might configure the software to pre-populate fields. Some document management tools even check forms to confirm completion.

Automating document management also gives you access to data analytics. You can identify human bottlenecks and recognize employees who are particularly efficient. Monitoring documents can help identify trends, which can help with prioritizing business improvements.

With online document management, you can save on office space, too. Instead of keeping hard copies in file cabinets or off-site storage, digitally archive relevant materials.

That digital archive also supports compliance and can save your business from legal action. You don’t have to worry about being unable to provide the proper document when it’s needed. Document software systems provide a complete audit trail. The software might even generate automated notifications when sensitive information is shared.

Looking to add document management to your digital solutions? We can help your business find the best system to meet its needs. Work with our IT experts to find document management to make your work smooth and easy. Call us today at (515)422-1995.

Facing the Five Top Cloud Computing Fears

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The public cloud service market is growing. Software, infrastructure, desktop, and other service numbers are all on the rise. Yet some businesses are still holding back from migrating to the cloud. This article addresses common resistance to this highly scalable and cost-effective solution.

#1 Fear of Losing Control

“I want full responsibility for my IT.” Moving to the public cloud means partnering with a vendor. Some of your existing technology can move as is, whereas other tools your people rely on may need replacement or redesign.

One solution is to migrate to a private cloud. This allows you to continue to control the data environment but will be a more costly solution than a public alternative. When partnering with a public cloud service provider, establish clear responsibilities. Ensure you’re both on the same page about who is accountable for what.

#2 Fear of Change

“If it ain’t broke, why fix it,” especially when it comes to business computing, right? Transitioning from one data center to another requires preparation and effort.

Yet the resulting greater flexibility makes the work worthwhile. Cloud migration is appealing because the technology offers, among other things:

  • scalability;
  • increased effectiveness;
  • faster implementation;
  • mobility;
  • disaster recovery.

The cloud allows you to store data, run applications, deliver content, and more – all online. Your business doesn’t have to invest in the hardware or networking tech on-site.

#3 Fear for Data Security

Any downtime for a data breach can cost business revenue and brand reputation, and productivity can suffer, too. And that’s only the beginning. So, you don’t want to move to a solution that expands your vulnerability to attack.

There are two ways to get attacked: digital or physical. Working with a cloud provider, you gain a partner focused on security. They know the mitigations and countermeasures for cloud-computing-specific capabilities. They know the frameworks, architectures, and approaches to best protect against digital attack. Microsoft spends $1 billion annually safeguarding Azure, its cloud offering, from cyber-attack. Can your IT budget compete?

As for physical security, cloud data centers are secure facilities: we’re talking guards with key cards, fenced perimeters, power backups, and server redundancy. They have the works. Your office is probably less secure.

#4 Fear for Interoperability Challenges

We’re always told to play nicely with others, but what if existing business technology doesn’t play well with the cloud? Business leaders may fear they’ll be stuck having to reinvent the wheel.

The good news? There have been great strides in interoperability. Many application programming interfaces are available to help. Cloud providers want your business systems to exchange and use information seamlessly.

#5 Fear of Cost Increases

Before giving in to cost concerns, take stock of your current IT operating budget. The time and money you could save may surprise you. For example, the software provider takes charge of updates, patching, and new capabilities, which alone can increase IT’s productivity in other areas.

The scalability of cloud solutions also counterbalances cost concerns. With cloud technology, you know your tools are always evolving. Plus, you can quickly add or reduce licenses or data storage size as needed, because there’s no waiting for hardware to arrive and be provisioned by an overworked IT team.

Conclusion

With cloud migration you also avoid training employees to support the technology. Plus, you’re not paying to use office space, power, and cooling to house the equipment. The cloud also provides end users with immediate access from almost any device.

The one challenge is migrating to the cloud securely. Give us a call at (515)422-1995 to get you migrated swiftly and ensure you’re using cloud computing safely.

Trades Should Add Technology to Their Tool Belts

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There are many hands-on trades that haven’t traditionally needed technology. Yet modern tech tools help the plumber, carpenter, welder, or other trade improve productivity and competitiveness.

There are certain common tasks tradespeople face daily:

  • scheduling appointments with clients, suppliers, or inspectors;
  • tracking project deadlines and budgets;
  • communicating with project managers, customers, trades, office administrators;
  • paying employee salaries;
  • invoicing and tracking payables, receivables.

These can all be done with pen and paper, sticky notes, and forms in triplicate, but technology cuts the time spent and lets you focus instead on increasing your bottom line.

The Difference Technology Tools Make

Most of us carry small, powerful computers around in our pockets every day, whether it’s a smartphone or a tablet. Internet-connected devices give tradespeople access to tools to enhance productivity.

Let’s start with scheduling apps, as tradespeople are often on the move throughout the day. Signing up for a scheduling tool (e.g. Doodle) makes it easier to set appointments, and you aren’t involved in the booking process. Customers simply go to your website or link to the app and choose an available time that works best for them. You can even set it up to ensure you have buffers between appointments or prevent someone from scheduling a new, big project to start at the end of your day.

Integrating the scheduling app with your website helps customers reach you. Also, connecting also to a shared cloud calendar can help your team work together better. Everyone invited into the calendar can see who is out on a call, and where.

You can make changes to a cloud-based calendar on any connected device. Others will see the alterations in real-time. This helps you avoid scheduling conflicts. You can set a follow-up meeting with an inspector while you’re out in the field. The office secretary sees your availability in real-time to set up a new customer visit.

Your Trade Office On the Move

With cloud-based office software also available online, you can get more done out of the office. You don’t have to make a trip back to the office to enter your invoice slips and make photocopies of receipts. Instead, take pictures on your phone or tablet, and attach them to the project file in the cloud, or invoice directly from a secure cloud-based processing site. You won’t have to worry about any paperwork getting lost in the back of a truck or bottom of a toolbox.

The Microsoft Office suite, Google Docs, and cloud storage are available from iOS and Android devices. This lets you monitor project timelines, view budgets, and track invoices and payments in the field. Cloud-based accounting packages let you see cashflow or outstanding balances, and pay contractors or suppliers on the spot.

Cloud-based software also gives every employee access to business tools in the office. With a virtual desktop, they can collaborate easily (out on a job or in the office) and make changes in real-time. For instance, a contractor could access software to edit a building plan, then actually see the new design in 3D modelling software.

The great news is that technology is ever more accessible and easy to use. Embracing modern digital tools can improve customer service and trade business efficiency.

Your skill set may not extend to technology, but that’s where we come in. We can help you find the right technology for your business needs. Contact us at (515)422-1995 today!

What G Suite Is and How It Helps Business

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Business collaboration is the norm, whether everyone is working in the same office space or not. Providing the latest technology for knowledge sharing and communication is critical. G Suite is a cloud-based solution enabling effective collaboration through flexibility, productivity, and transparency.

A few decades ago, workers would be expected to answer phones, rip open physical mail, track faxes, and meet in-person with colleagues in the office. With the digital transformation, more of what we do is online. Adding email, file sharing, video conference calls, and chat could have overwhelmed us. Then came the business collaboration platforms streamlining workflow in a single solution. One of these is G Suite.

G is for Google in the case of G Suite. It’s Google cloud’s bid to compete with the likes of Microsoft’s Office 365. G Suite aims to make “working together a whole lot easier.” It combines productivity and collaboration tools around:

  • Connection – Gmail, Google Hangouts (chat and video conferencing), Google Calendar
  • Access – Google Drive, Google Cloud Search
  • Creation – Google Docs, Spreadsheets, Forms, Slides, Websites, App Scripting, and more.
  • Control – Administration Settings, Analytics, Mobile Device Management, Data Storage.

What G Suite Offers Your Business

Having G Suite gives your users an ad-free enhanced version of the features they may already use. For instance, instead of emailing from johnsmith@gmail.com, John could send from the professional domain jobnsmith@yourbusiness.com, and he’s no longer being distracted by email advertising.

“Gmail has a whopping 26% of email market share based on open rates” – Litmus

Since G Suite integrates with Calendar, it’s easy for John and his colleagues to plan meetings. People can share their calendars to enable scheduling, and they can hold the meeting in Google Hangouts. At the same time, users don’t have to share every appointment on their calendar with colleagues.

G Suite calendar allows users to create many calendars with different settings. Maybe one is private, another is only visible to certain people (you and your assistant), and yet another is public so that the entire company can see.

Anyone who has used Microsoft Word or Excel will quickly adapt to Google Docs and Sheets. It’s even possible to import Microsoft files into Google, then export them again into .docx or .xls files.

Yet on Google’s cloud platform, users can share files in real-time online. People can work together on the same file, at the same time, regardless of where they are actually located. This eliminates time wasted sending attachments and consolidating comments.

While work is in progress, or after you move on, you don’t have to worry about the files disappearing. Basic G Suite users get 30GB of storage. Business and Enterprise users have access to unlimited cloud storage and archiving. This lets a business store all its files in a secure, centralized location. A Google’s Cloud Search searchable one for Business and Enterprise users.

The administrative control offered is another reason to pay for G Suite. A business can manage all its user accounts from a single dashboard. You no longer have to worry about someone leaving and refusing access to their Gmail files.

With G Suite, you can go into the administration console and take control. Easily add and remove people. Plus, access management is easier with one dashboard to assign roles and rights. You can also manage mobile devices and set up two-factor authentication for greater security.

Still sound overwhelming for your small-to-midsized business? A managed services provider can help get you set up on G Suite. This secure, simple-to-use cloud platform can help you work smarter and faster.

Call us at (515)422-1992 to get started!

Hey You, Get Off the Public Cloud!

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The Rolling Stones sang, “Hey you, get off my cloud,” yet businesses might want to think instead about leaving the public cloud. Weigh these possible public cloud concerns against the advantages of alternate cloud solutions.

When most people think of the cloud, they are thinking of the public cloud. Apple users are on its iCloud. Others may be storing files on Dropbox, OneDrive, Google Cloud, or other services. These all typically have a free level of service. You can pay a monthly fee to upgrade based on the resources you use.

Cloud data is easy to store and access. This can enhance business productivity and efficiency. Added advantages of hosted cloud services – public or private – include the following:

  • Speed. Hosted cloud services come on demand or self-service. It’s possible to have cloud resources up and running in a matter of minutes.
  • Performance. Cloud providers focus on running secure data centers with the latest infrastructure. It’s their job to worry about hardware setup, software patching, and network reliability.
  • Scalability. Add cloud capacity without buying equipment or software, or training employees.
  • Mobility. Employees can access the cloud from anywhere, on any device.
  • Disaster recovery. Providers build in redundancies to ensure uninterrupted service.
  • You don’t need to invest in on-site equipment, maintenance, and management.

Yet there are some drawbacks to the public cloud. The public cloud is affordable because businesses share resources. The cloud service provider relies on economies of scale. They bring many businesses together for the same services, and it all adds up. But if you’re in an industry with high compliance requirements, the public cloud is a risk.

Advantages of the Private Cloud The private cloud offers the same benefits as the public cloud – and more.

A private cloud solution is dedicated to your business: yours is the only data on the server. This is a more secure solution offering greater visibility and infrastructure control.

A private cloud can be on- or off-premises. On-premise, your IT team sets up, manages, and maintains the cloud infrastructure. Off-premises, a cloud services provider customizes a dedicated and secure cloud.

The private cloud is appealing to regulated industries, government agencies, and tech companies needing strong controls. It is more expensive but allows businesses to easily access data, applications, and backups, and with reduced security risks.

Cloud Flexibility with a Hybrid Option A third alternative is the hybrid cloud. The business takes advantage of both public and private cloud solutions. You decide which apps and data workloads need more security. Meanwhile, the public cloud is available to offer cost savings and efficiency, plus, it can be a backup for sporadic traffic spikes.

The hybrid option, though, requires strong integration between private and public cloud deployments. Managing the mix of architectures can prove challenging.

Understanding the difference between these cloud offerings can help you choose the best for your business.

Need help migrating to the cloud or changing your cloud solution? Our IT experts can help you weigh the tradeoffs and determine the best one for your needs. Contact us today at (515)422-1995!

6 Reasons to Replace Your ISP Email

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When you sign up for an internet service, the provider will hook you up with an email address, too. Your internet service provider (ISP) wants to keep you connected to them. But this convenient email address isn’t always the best long-term solution for you.

That “yourname@ispprovider.com” email address may work fine. You use it to keep in touch with your family and friends, you get bills to that address, and you’ve used it to login to your social media and online news and shopping sites.

But relying on your ISP for your email address may not be the best strategy for you. Here are some drawbacks to consider.

#1 If you rely on your @isprovider.com address, you could end up locked in with poor service or high prices. You feel stuck because you can’t take your email address with you if you want to switch providers.

#2 Internet service providers are not in the email business, whereas email providers such as Gmail and Outlook are always working to improve. Your ISP may not have updated its email offerings for a decade.

#3 Most ISPs have very limited storage space for email, which can make your service less reliable and convenient.

#4 Also, ISPs don’t make the same effort to keep your email secure and your inbox spam free. A provider more focused on email services offers more sophisticated filtering. ISP emails usually have primitive spam filtering that is easy to bypass.

#5 With an ISP email, your email is often accessible only on the provider’s mail servers, and you need to be able to access those servers to get to your emails. A cloud-based email provider lets you access your inbox via a Web browser. So, it doesn’t matter where in the world you are; you can still get access.

#6 You might be supporting a local ISP with your business. If that smaller provider goes belly up, however, your email address is gone forever, too.

Making the switch to an email provider

You may feel compelled to remain loyal to your ISP because changing your email address is a headache. Yet migrating to a Web-based email provider on your terms will help.

You’ll have a smoother transition if your ISP allows you to download your current address book.

Fortunately, once you make the switch to a Web/cloud-based email provider, you can move ISPs without it making any difference to your email communications.

You could even pay a small fee to upgrade your email with a custom domain name. Maybe you’ve always wanted to have your email come from @yourlastname.com, because it looks cool. Or, if you have a home business, you could have your email come from @yourbusiness.com. This looks more professional, and you can move the address to any provider, as the domain remains the same.

Whether you’re using an ISP or Web/cloud-based email provider, it’s also a good idea to back up your emails. By downloading and backing up your email, you gain more control and peace of mind.

We can help you find the right email provider or ISP for your needs. We’ll help you migrate your email, and we can set up a backup too. Let us help you, call us now at (515)422-1995.

What Is SharePoint, and Why Use it?

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Mobile, remote workforces still need tools to share and collaborate with one another. Business teams want to work together and get the job done efficiently. Microsoft SharePoint helps make that happen.

SharePoint is used in science and education, law and government, finance, computers, electronics, and technology verticals. Its largest market share globally is in the United States. Other top markets are Canada, the United Kingdom, and Australia.

If you’re subscribing to one of Microsoft 365’s business plans, you already have access. SharePoint is Microsoft’s document management and collaboration tool. Users, wherever they are, connect to SharePoint through their own browser. SharePoint streamlines the process of tracking workflow and documents. But that’s not all that the platform offers.

SharePoint Core Features

Businesses gain several benefits from using SharePoint.

Collaboration. Now, you can store documents in a folder on a server. SharePoint lets you create workflows, see document history, track file access, and more.

Organization. SharePoint greets users with a screen that shows:

  • what they interact with most frequently;
  • sites that they are following;
  • featured links;
  • a search bar

Having recent activity and access to important links and relevant sites as the entry point to the platform can help keep your people productive.

Within SharePoint sites, you can also create lists to collect items. This might be announcements, contacts, links, or a task list.

Integration. SharePoint works with Word, Excel, Outlook, PowerPoint, and more. A team might create a shared notebook to keep information in one place and evolve as projects do.

Create community. SharePoint websites are a centralized location for teams to find what they need. Human resources might set up a site with its updates and important forms. This allows everyone to quickly find the information they need.

Version control. Don’t worry about emailing documents to various team members for input. A SharePoint document becomes the single source for the one, current document.

Search. Advanced search capabilities make it easy to look across a site library. Or users can search content in all SharePoint sites they can access. Avoid decentralization where assets are spread over employee PCs or different department siloes.

Data insights. Keeping all business data in one place makes it easier to review. Determine what’s being used or who is accessing what to identify trends. Site admins, owners, and members can track number of views, popular items, how many times people interact with the site, and more.

Share news. Keep teams engaged and informed using the News feature. Users post updates, or share reports and documents in the newsfeed section of the website.

Mobility. Users can upload files and access them from anywhere. SharePoint works with Microsoft Edge, Internet Explorer, Google Chrome, or Mozilla Firefox browsers. There’s even a mobile app to let people remain connected from their mobile devices.

Why SharePoint?

SharePoint bundles many features together in a dedicated platform suiting different industries. Replace inefficient, paper-based processes with a centralized, online repository of documents. This can help with accountability and limit business bottlenecks.

SharePoint helps you build personal, team, project, customer, and/or vendor-facing websites. Avoid unwieldy email threads or confusing conference calls. Chat online and track edits in SharePoint.

You can also automate business processes. SharePoint allows you to create intelligent workflows for simple tasks. For example, you can streamline processes, with SharePoint automatically sending files for approval. Once done, you’re notified the review is complete.

Success with SharePoint

You’ll need to establish an implementation strategy, and also train employee to understand SharePoint’s value. Know that businesses lacking IT resources struggle to customize features and build automated workflows.

Our IT experts can determine the SharePoint service model that’s best for you. We can help integrate SharePoint and add customizations where they can help you. Contact us today at (515)422-1995!

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