Secure Your Remote Work with the Right Backups

by

Working from home is no longer only for a few employees in special circumstances. The pandemic pushed many businesses to enable remote work. The priority was getting it working and securing access. Now that it’s routine, it’s also time to consider how you back up work from home.

Data backup creates a reliable copy of business data. An accessible, accurate backup prepares you for system failures, data corruption or deletion, natural disaster, or a security breach.

Regular readers of our articles know that we’re in favour of the 3-2-1 approach to data backup. You have three separate backups on at least two different mediums, and one is always off-site.

Yet even those with best practices in place may not have thought about work-from-home backups. Still, with so many people using remote networking, you need to take a fresh look at backup systems.

The IT team should have already set up automated backup systems for the on-site work environment, but what procedures are in place to protect data generated remotely?

Remote Work Backup Risks

Backup puts important business data in a protected place to ensure a quick emergency response. Without a backup, it will take a lot longer for your business to bounce back from an IT disruption.

In the home office, or when people are working remotely elsewhere, there are new risks. Saving files locally on a home computer may mean that data is not available to others who need it. Plus, the laptop could be lost or stolen (or broken when a furry colleague at the home office knocks it from the table). The business could also be disrupted if a remote worker’s system goes down due to power outage, fire, or an extreme weather event.

Businesses in regulated industries must also store data safely on- or off-site. Medical, financial, or legal industry businesses face data storage, protection, and audit regulations. The fact that people are working from home doesn’t mean they get a pass from compliance concerns.

Backup Best Practices for Work from Home

If your teams use MS 365, that can help with business collaboration. No matter where employees are, they can edit and share documents and other files. Tracking version history from any device also helps with data currency.

Yet this is not the same as a data backup. Set up an automatic backup of all files created on remote laptops and computers. Ask employees to back up to the cloud using Microsoft’s OneDrive, Google Drive, or another alternative.

We recommend setting up backups to upload every night in the wee hours. Backing up takes a lot of internet bandwidth, and scheduling for 2 a.m. is less likely to interfere with someone else’s Netflix binge-watching or video game play.

It’s also a good idea to get an outsider’s perspective on remote backups. You may need to manually save files to appropriate locations or to set up policies to safeguard off-site files in case of hardware, software, or security issues.

You could take advantage of remote monitoring and management, and you can test backups remotely. This also improves recovery time, as IT can restore data without physical access.

Need help backing up work from home? We can help. Contact us today at (515)422-1995.

Is Your Home Smart Enough for Your Devices?

by

With the increasing reach of the Internet of Things, more of us have devices in the home to connect online: it’s no longer just connecting a computer to a dial-up modem. In fact, it’s estimated that the average home now has as many as 50 connected devices. All this could require a home network upgrade.

Beyond computers, smartphones, and tablets, there are many different types of connected devices in the home:

  • Voice-activated personal assistants tell the news and weather, and play Mad Libs or Name that Tune with your kids.
  • SmartTVs come with the software already installed to stream Netflix or Disney+.
  • Doorbells with integrated cameras let you see on your phone who’s at the door.
  • Air conditioners, heaters, and light bulbs are now smart so you can come home to pre-set conditions.
  • Refrigerators keep track of what’s consumed and add to your online grocery list.

And that’s only a sampling! Homeowners don’t have to be tech-savvy to start outfitting their smart home, yet adding all these connections could mean it’s time for a home network upgrade.

At a certain point, your router may not be enough to handle all the traffic. Your internet service provider may have provided you with its most basic router back when you signed up for your plan. You weren’t thinking of quantity of devices back then and simply wanted the best deal, but now you’re frustrated by performance and connectivity issues.

Don’t Settle for a Disappointing Network

A decade ago, having four to eight devices to connect at one time was a lot. Now, we’re looking at five to ten times that. Yet your bandwidth can handle only so much at one time. For many IoT devices, that’s not an issue, as they’re often designed to use as little bandwidth as possible. Yet the volume of devices adds up. Plus, as you’re not the only one in the neighborhood going online, you could be competing for a congested Wi-Fi service.

Or you might be stumped by Wi-Fi that can’t reach all the devices you want to connect in your home. You could try moving the router. If that isn’t enough, you could add more antennas or use a mesh wireless network to extend the range of your network.

Also consider whether you should be using a 5 GHz-capable wireless or 2.4 GHz. The 5 GHz frequency is newer, faster, and less congested but has a shorter range, which means its signal cannot penetrate solid objects.

Internet speed is another element worth examining. If you increase the speed, you’ll be better able to handle many streaming devices at once.

On the router, you can also check if you can adjust the Quality of Service (QoS). This would let you go in and change the priority of certain devices or connections. Think of it like being able to choose to go in the fast lane on the highway. You could set the router up to let Zoom or Skype calls have priority over Netflix.

While thinking about upgrading your router, this is also a good time to consider one that provides a virtual private network (VPN) server. If you’re working both from the office and from home, you could benefit from being able to securely connect back to your home network while in the office.

Get Smart about Network Upgrades

With so many devices to connect now, you’ll face a number of considerations when updating your network. If you need help upgrading, we can help. Contact us now at (515)422-1995.

7 Common Business IT Myths Debunked

by

MythBuster programs on television never focus on business misconceptions about IT. Too bad, because believing these myths can be both costly and dangerous to your business. This article debunks seven common business IT myths.

Sometimes myths are harmless, but when it comes to business IT myths, not knowing the truth is damaging. Make smarter tech decisions with accurate information and a better understanding of IT.

Myth 1: Consumer PCs are interchangeable with business PCs.

Sorry, this one’s false. Selecting a business-grade computer can impact productivity. Don’t squander your competitive advantage by relying on consumer PCs to get the job done.

Consumer PCs are largely about getting the price point down by using lower-quality materials, whereas business computers are built to last, use higher-quality components, and go through more testing. They have business-appropriate features such as fingerprint readers or encryption tools, and better warranties and support.

Myth 2: Apple computers can’t get viruses.

Microsoft Windows users are targeted more often because there are more Microsoft users, and the payoff is bigger. Plus, Windows PCs run any program requested, regardless of danger, whereas Apple has steps in place to prevent unauthorized malware from running.

This myth is also untrue. In fact, in September, Apple released a security update to fix its phones, tablets, and watches. Victims didn’t even have to click on a malicious file to risk device infection. So, if you’re using an Apple device, go into Systems and make sure you’ve upgraded to iOS 14.8, macOS 11.6, and/or watchOS 7.6.2.

Myth 3: One backup is enough.

In the case of data backups, you are much safer taking a 3-2-1 approach to data backup. Have three data backups available on at least two different mediums, one of which should be off-site.

You might backup your data to:

  • a second hard drive;
  • an external hard drive;
  • a thumb or USB flash drive;
  • a cloud service.

Myth 4: Antivirus software completely prevents infection.

Antivirus software is valuable, yes, and your business should consistently upgrade its antivirus software. But no antivirus is going to protect your business from every threat.

Security programs do their best to keep up with new threats and vulnerabilities, but infections can spread across the internet quickly. Plus, bad guys are getting better at crafting variations to evade antivirus tools. As a result, make antivirus software only one piece of your cybersecurity strategy.

Myth 5: Cybercriminals only target enterprises.

Attacks on enterprises grab the headlines, but nearly half of the cyberattacks hit small businesses. The bad actors know that small businesses are more resource-constrained and don’t have cyberattack prevention plans in place. It is easier to go after the little fish than targeting the enterprises with IT teams as big as a basketball squad.

Myth 6: It’s OK to wait until the computer fails to replace it.

You can wait, but it’s not going to be the best thing for your business. Long before a computer fails it could be slowing down your business. Older PCs disrupt productivity and reduce employee satisfaction.

As the computer ages, you’ll lose time loading applications and dealing with crashes. You may also be leaving your systems vulnerable to cyberattack if you can’t upgrade the software.

Myth 7: IT outsourcing is not effective for small businesses.

Maybe you think your IT systems are too small to need ongoing maintenance or monitoring, or (Myth 5) that you’re not at risk. Yet, IT systems of any size need ongoing, consistent attention, and outsourcing can help free up your IT resources to do more value-add tasks.

A managed service provider (MSP) can monitor hardware and backups, streamline systems for speed, and keep security current. The MSP can also manage firewalls, and identify and protect against threats. Partner with us for business IT support today! Call us now at (515)422-1995

What Not to Do on a Work Computer

by

Working from home has its advantages but can also blur the line between professional and personal time. Plus, employees may grow more relaxed about what they do on their work computer while remote. This article shares things employees should avoid doing on work computers, whether remote or in the office.

What to avoid doing when working remotely

Log in to an unprotected network

Working outside the office means you are more mobile. If you have a business laptop, you could decide to work one day in a coffee shop and the next in a public park. But in doing so, never connect to public Wi-Fi. This is an unencrypted network. Hackers can position themselves to compromise your computer.

If you absolutely must use a public network, add a layer of protection by using a virtual private network. This can help shield your browsing from anyone monitoring your online activity.

Save personal files

You spend so much time on the work computer, and you want to get a few personal things done during the day. You might even start saving personal files on the computer. Maybe you created a “my stuff” folder on the desktop.

This isn’t a good idea, because personal data could get automatically backed up to the cloud with the work files. Cloud backup is good practice for the business, but now you’re losing control of your personal information. Plus, if you leave the job, you lose access to that computer and those personal files.

Let family and friends surf the Web

Working from home changes the office environment. People want to look something up, or kids need to submit schoolwork online. And your work computer is right there! Why shouldn’t they use it?

This could expose proprietary business data or sensitive information. You may think “my 10-year-old won’t know what that spreadsheet says.” Yet, especially in a regulated industry, you could be compromising compliance.

What to avoid doing when in the office

Stream personal entertainment

You have a break, or things are slow, so you decide to catch up on your favorite TV show at work. What’s the harm?

In fact, you could be making it more difficult for your colleagues to do their work. Streaming takes up bandwidth, and there is only a set amount available to your business. So, while you’re laughing at a sitcom, others are struggling. Colleagues could drop from video calls or wait longer to download important files.

Click on unrecognized links or download attachments from unknown parties

This one is well-known. It’s up there with not using simple access credentials such as “password” or “letmein.” Be wary of what links or attachments you click on or download. Cybercriminals constantly leverage human error to gain illicit access to business networks. Don’t be the weak link in your company’s security posture.

Also, avoid visiting non-work-related websites. You are more likely to visit a site that harbors malware if you are surfing the Web for personal use at work.

Download software without first asking IT

You might have a preferred way of doing things, but the business computers don’t have the software you’re familiar with. Deciding to download it to your own computer seems safe enough. It could be a well-known app or piece of software. It’s not like one of those shady downloads from the point above.

Yet downloading software to a work computer can cause problems for the IT team, as they don’t know what’s working on the systems. There could be upgrades or system updates you miss that create a vulnerability. You could also, again, risk noncompliance.

These six things should be avoided if you’re using a work computer. It doesn’t matter where you’re working, you still need to be thinking of cybersecurity and productivity for you and your colleagues.

Need help knowing what your employees are doing with work computers on- or off-site? A managed service provider can help. Learn more about remote monitoring and other helpful tools. Contact us today at (515)422-1995.

Delivering SMS “Smishing” Scams

by

Smishing is high up on the list of words that do not sound as intimidating or threatening as they should. Smashing the word fishing together with the “SM” for short messaging service (aka text), smishing is a cyberscam.

Especially with online shopping skyrocketing during the pandemic, delivery smishing has gained traction. Don’t fall victim to this type of cyberattack.

What does smishing look like?

You’ll get a text message that appears to be from a shipping company. You’re told you have a package coming, but that more information is needed to ensure delivery. You’ll squeal, “a package!” OK, maybe you won’t squeal, but you’ll feel anticipation and click on the link to help deliver that package to your door.

You might already be expecting a package. After all, as recently as June 2021, PWC was describing a “dramatic shift” toward online shopping. According to its most recent consumer survey, in the last twelve months:

  • 44% of those surveyed bought online using a mobile phone or smartphone;
  • 42% used smart home voice assistants to shop online;
  • 38% used a tablet for online shopping;
  • 34% bought something online via PC.

So, you might not think twice about clicking on a link appearing to be from a major delivery service.

Don’t do it.

What happens next?

You click on the link and are asked for personal information, even a credit card number or password. Otherwise, clicking on the link will download malware onto your phone. The bad guys use their access to snoop and/or send your sensitive data to its servers, without you knowing it.

The smishing scam is a global one:

  • March 2021 saw a 645% jump in Royal Mail-related phishing attacks, equating to an average of 150 per week.
  • UPS warns about this type of fraud on its website.
  • FedEx has tweeted the reminder, “We do not send unsolicited texts or emails requesting money, packages or personal information. Suspicious messages should be deleted without being opened and reported to abuse@fedex.com.”

Package delivery isn’t the only common smishing tactic either. You might also see:

  • urgent messages saying your bank account is locked;
  • a warning from your credit card company about a fraud alert;
  • something promising that you’ve won a great prize;
  • an unusual activity report from a company where you have an account.

All that would get your attention, right? So, what do you do about smishing? That’s covered next.

Protect against smishing

Avoid getting drawn in by the urgency or emotional appeal of the SMS. Don’t click the link, and don’t call the number in the message either. Instead, look through your bills or go online into your account for information on how to contact that company.

Reputable mail carriers and financial institutions won’t send text messages asking for credentials, credit card numbers, ATM PINs, or banking information.

Look at the sender more closely. A message from a number with only a few digits was likely sent from an email address, which can flag that it’s a scam.

Also, don’t store personal banking or credit card information on your mobile phone. That way the criminals can’t access it, even if they do get you to download malware onto your phone.

You can help others to not fall victim to smishing as well. Report any attempts to your telecommunications carrier or your communications regulatory body.

For more helpful information on mobile security threats and how to protect your home network from cyberattack, contact us at (515)422-1995!

How Hackers Get Around SMS Two-Factor Authentication

by

Every time you’re online and a site sends a separate code to check your identity, you’re using two-factor authentication. It’s become the norm. So, of course, hackers have figured out how to get around this, too. This article shows you how they do it and how to stay safe.

With billions of usernames and passwords leaked, access credentials everywhere are at risk, especially if you are reusing your log-in information on more than one site (don’t do it!).

Business websites want to offer a secure user experience, so two-factor authentication (2FA) has become the norm. It’s meant to help stop automated attacks in which bad actors use the leaked usernames and passwords.

Still, if the site you’re visiting uses short message service (SMS) to send a one-time code to your phone, you could still be at risk.

Hackers, using information they have from a data leak, can call your telephone company. They use your name, date of birth, and other identifiers available on the Dark Web, to impersonate you. Then, say you’ve lost your phone, they transfer your phone number to a device with a different SIM card.

That means when the one-time SMS code gets sent your phone number, the message will instead go to their device.

Android Users Also Beware

On Android devices, hackers have an easier time getting access to text messages. If they have access to your leaked Google credentials, they can log into your Google Play account. From there, it’s simply a matter of installing a message-mirroring app on your smartphone.

The app synchronizes notifications across your different devices. It’s for when you really need to be connected, and you’ll be able to see your phone’s SMS alerts on your tablet!

The app won’t work unless you give it permission when prompted to do so, but too many people don’t stop to read alerts from their own accounts: they assume it’s another necessary update and go on with their day. Otherwise, the hacker might call you in a social engineering ploy pretending to be a legit service provider. They’ll be familiar to you, so you’re more likely to listen when they ask you to give permission.

Again, when the one-time SMS code gets sent to your phone, because of the message-mirroring app, the hacker’s device will also receive the code.

What Can You Do to Protect Yourself?

It starts with using unique passwords for all sites you visit. Worried you’ll forget them? A password manager can keep all your access credentials in one secure place for you.

You should also confirm that your credentials haven’t been compromised. If you use Google’s password service, you can head to the password manager site and tap “check passwords” to see if there are any issues. On Firefox, head to the Firefox Monitor page and “Check for Breaches.” On Safari, click on Preferences, and then on Passwords to see what recommendations they have for your security.

Change any passwords that have been involved in a leak!

To avoid the SMS concern specifically, avoid using one-time SMS codes to verify your identity. Instead, you can use a non-SMS authentication tool such as Google authenticator, which provides two-step verification services within the app itself.

Need help learning if your credentials have been leaked? Or want assistance setting up more security for your online activity? We can help. Contact our IT experts today at (515)422-1995.

What You Need to Know about Security Testing

by

You want to keep your IT in top shape. Your business technology supports both your productivity and profitability. You don’t want to be dealing with downtime. You also want to avoid running afoul of any industry regulations or standards. But how does a business gauge IT fitness? That’s where IT audits, security assessments and penetration testing come in.

First, understand that IT audits and security assessments are different things. Both are important to your business and its risk management practices. Yet they have distinct goals.

An IT audit evaluates if your business is meeting regulations or guidelines. A third party well versed in your industry’s technology best practices does the audit. It checks your technology processes, control systems, and data procedures and policies. All against standards established by government or industry associations.

Many industries need an external audit for certification. For example, merchants need to follow the Payment Card Industry Data Security Standard. A Report on Compliance (ROC) from an auditor details how cardholder data is protected.

The IT auditors have deep knowledge of the guidelines. They are going to dig into the finer points of your IT environment. Their audit identifies any shortcomings and gives you recommendations on how to improve. Failing to meet standards in the audit, though, can lead to compliance issues. That’s why security assessments are a good idea too.

The Value of Security Assessments

The security assessment can be done internally or with the help of an IT expert. Of course, where there are standards or regulations, there will be overlap. The security assessment determines what you are doing well and could be doing better.

This is a proactive step to identify and fix any deficiencies. Consistent security assessments provide benchmarks and prepare for the rigorous IT audit.

The assessment’s high-level look at security should follow any major business change. It can help determine if there are new risk factors.

Other Security Services for SMBs

You’ll also likely hear about vulnerability assessments and penetration testing. These are two more security services that are often confused. Like the two above, though, they have differences.

The vulnerability assessment is a component of a security assessment, but the difference is that a vulnerability scan is automated, and a security assessment has parts that require manual investigation.

A vulnerability assessment scans the business network for any security weaknesses. The best results let you know what vulnerabilities are the highest priority.

Penetration testing takes this to another level. Professionals experienced in circumventing security defenses do this testing. This testing attempts to exploit the vulnerability assessment’s weaknesses. This lets your business see where it is genuinely at risk of unauthorized network access.

Typically, the vulnerability assessment is done more often. The more involved penetration testing is more likely an annual event. The good thing about the latter is that you’ll also get a report with recommended remediations.

Get a broader and deeper understanding of your business technology. Any of these security services can help. Our IT experts can review your current setup. We’ll also recommend the best next steps to bolster your cyber security. Call us now at (515)422-1995.

Top Things to Replace in Your Old School Office

by

You may be in the “if ain’t broke why fix it” camp. Yet even if some of your outdated office tools and technology aren’t actually broken, they could be crying out for an update (if only you spoke filing cabinet, you’d know!). Here are the top things we see that businesses could upgrade to improve productivity and add security.

First, let’s start with those traditional landline phones. Sure, they’ve done their job well for decades, but switching to Voice over Internet Protocol (VoIP) has many advantages. Don’t overlook the benefits of:

  • streamlining voice and data services to save on bills and long distance;
  • employees using VoIP communications wherever they have access to an internet connection;
  • accessing features such as call waiting, screening, recording, auto attendant, and voicemail transcription;
  • gaining greater flexibility to scale up and down as needed so you don’t need to pay for phone lines you don’t need;
  • integrating calls with customer relationship management software for better data insights.

Saving, Sharing, and Revising Documents

Next up, those filing cabinets. For one, they may be an eyesore, plus, they’re taking up valuable real estate in your space. Today, many printers allow you to scan many pages at once and easily scan documents into content management software.

Moving to online document management also opens you up to many productivity gains. The software often supports optical character recognition (OCR), which makes scanned content searchable. Plus, the documents are available online, where and when employees need them. This is helpful in remote or hybrid work setups, but it also helps ensure you have a backup of critical documents if disaster strikes.

If you’re still filing documents in cabinets, you may have paper-based processes, too. Forms and folders get passed around for different people to sign off at various stages. This makes it easy for workflow to bottleneck or, worse, for documentation to get lost in the physical shuffle from place to place.

In a step up from this, a business might at least move documents around via email attachments. Everyone gets a chance to see the document and make comments. Then, some poor soul takes all responses and correlates them for the next round of revisions.

Replace these old-school approaches with online business tools built to enable collaboration. Microsoft 365, for example, allows people to work on documents at the same time. There are no more worries about version control, and everyone can track the file’s progress.

Enabling Remote/Hybrid Work

Cloud-based collaboration software not only helps with document exchange. Microsoft 365 also allows users to communicate efficiently via the Teams channels. They can also start video meetings, share screens, and co-work on files and PowerPoints. Plus, integrating Outlook contacts and calendars helps efficiency and scheduling.

All this helps support employees working remotely or coming into the office only some of the time. With online documents and databases, everyone can get work done without coming on-site. Plus, VoIP business calls forward directly to phones or laptops for seamless communication.

Put Away the Post-its, Too

One last thing we’d love to see people replace in their offices? Those Post-its with handwritten passwords stuck to the bottom of computer monitors or oh-so-stealthily under the paperclip organizer in their top desk drawers.

We all have many passwords, and we understand the impulse to write them down, but a safer strategy is to use a password manager. A password manager stores, generates, and manages passwords in an encrypted database. A password management solution – such as Keeper, LastPass, or LogMeOnce – is more cyber secure than that sticky notes.

Of course, every work environment is unique, and you might have some other outdated office technology we haven’t mentioned here. Need help bringing your business tools up to date? Our IT experts are here to help. We can review business practices and suggest the best solutions for your needs. Contact us today at (515)422-1995.

DIY Computer Repair: Don’t Do It

by

Most people like to take a shot at fixing things themselves. With some things that works out great, but when it comes to do-it-yourself computer repair, it’s probably not worth the effort. This article shares some of the things to consider before trying to do that repair solo.

#1 Computers are complicated

Computer developers put a lot of work into making it easy for you to use your computer. A good user experience is part of the appeal for one brand over another. But that doesn’t mean that what’s going on inside the actual device is simple to fix.

There are a lot of complicated connections “underneath the hood” of your laptop or desktop, and prying the device open to see if you can do a DIY repair could prove disastrous. It’s going to be safer to turn to a trained repair tech instead.

#2 You could make things worse

Maybe you’ve done this around the house when trying to be “handy.” That leaky faucet becomes a full-blown broken fixture thanks to your efforts.

You might think that you can watch a YouTube video and do an amateur fix, but know that just hitting the wrong key combination could create a different problem. Digging into the backend of your programs could change something for the worse.

Tip: If you do try to fix something solo, don’t erase your history. It could be important for the tech expert to retrace your steps to figure out where you went wrong.

#3 You risk being scammed

Bad guys are always finding ways to exploit people, and there are scams out there that appear to be repair assist programs. You may be looking for a fix but instead you click on a link that installs malware on your device. Now, you’ve got another problem to deal with!

#4 You could lose your valuable data

We store a lot of our lives on our computers or smartphones these days. If you attempt to fix your device without first backing up your files, media, and other data, you could lose it all.

#5 It may not be worth it

It’s not that difficult to find a reasonably priced computer today. You may end up paying for expensive repairs for an old computer when you could have bought new. Take your computer to a fix-it shop. You’ll get expert input into whether your device is worth the time, effort, and money to repair before you go too far down that road.

Choosing the right repair service

With age comes the wisdom to ask for help when we need it. Regrettably, not all repair services are as reliable. When looking for computer fix-it help, read reviews, and check credentials and service guarantees.

Don’t hesitate to contact our IT experts for your computer repair needs. You have your skills, we have ours. Let us do the hard work and keep your devices ship shape for you. Contact us now at (515)422-1995

Pushing Send? Know that Email Is Not Secure

by

We send an estimated 306 billion emails every day globally, personal and professional. Still, it’s not secure. Any private data, proprietary information or sensitive documents sent are at risk.

Sending an email is convenient and quick, but when it comes to confidential data, you’re better off choosing another method of delivery, one that doesn’t have as many potential points of access for an ill-intentioned actor.

Think about the path an email travels:

  • First, you write it on your PC, laptop, tablet, or phone. This stores the information in your email program. A hacker who has accessed your device using malware could read it.
  • The email then goes out to your email server. If that server is hacked, your data is at risk.
  • Your message then travels through online networks to reach your recipient, but there’s no guarantee those networks are secure, especially not if you are crafting and sending that email from a public network in an airport or at a coffee shop.
  • The email then hits the recipient’s email server, then their email program, and then their device. But the same risks that arose at your end are replicated on their side of the exchange, too.

Basically, when you send an email you lose control of the security of that communication, and potential problems abound:

  • Hackers could be intercepting and reading your email.
  • You can’t be certain that your recipient’s server or storage is encrypted at all times.
  • A bad actor could impersonate a server to intercept messages, and you wouldn’t know any better.
  • Your recipients may save that email in their mailbox for months or even years. Down the road, if they are compromised, your email is vulnerable.
  • Recipients can inadvertently forward that email on to unexpected parties.
  • You can’t assign permissions or password protect that email.

 

The Solution to Email Insecurity

Stop sending sensitive information via email. Instead, select a method that allows you to check and control who has access to that data. This could mean uploading the information to a private portal or sending using an encrypted file-sharing service such as Google Drive or Dropbox. There are also encrypted messengers such as Signal, Wire, and Wickr Me, which offer end-to-end encryption and autodelete data to cut the risk of email exposure.

If the recipient needs a username and password, send the two credentials separately. You might text them the password, mail it, or call and give it to the individual directly. When using a system that sends a password email to the user, contact that individual direclty. Ensure that they receive the email, log in, and change the password to something else.

A virtual private network (VPN) is another good tool for securing email. A VPN is like an online tunnel that keeps your email traffic safe. The message sent or received is encrypted from the rest of the internet. In fact, the VPN masks your internet protocol (IP) address, too, meaning you are also protecting your original location.

Sending information online is a tricky business. Don’t put your sensitive information at risk by relying on email communications. Instead, use the solutions above to protect your private and proprietary data.

A managed service provider can set up the solutions you need. Contact us today at (515)422-1995 to protect your conversations online.

Click to see our BBB Report

FOLLOW US

VISIT US

Privacy Policy