Getting the Most out of Microsoft 365 – Book it!

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Accountants, dog groomers, and physiotherapists didn’t get into business to manage bookings. You want to be working on the thing you enjoy doing, not fussing with phone calls and emails, trying to schedule times for clients to come in. That’s where Microsoft 365 Bookings comes in handy.

Bookings is an add-on to your Microsoft 365 Business plan. It allows you to manage appointments online with a custom webpage, one you can even integrate with Facebook!

Consider Bookings if:

  • you still do paper bookings;
  • you regularly interrupt your workday to schedule appointments;
  • you make mistakes with appointments (e.g. double-booking or getting the time wrong);
  • your client contact list is a mess;
  • a receptionist sounds great, but you can’t afford one.

How Bookings Works

Bookings takes your business appointment management to a new level of professionalism. It’s easy:

  • Create a custom-branded, public-facing calendar (or more than one for different needs).
  • Customers can access the Bookings site 24/7.
  • Customers find and book appointments.
  • Bookings sends a confirmation email and calendar invitation.
  • Customers can reschedule or cancel through Bookings if they must.
  • Bookings tracks all confirmations, reminders, and changes for you.

If you need a down payment or have other custom fields to add, that’s easy to do in Bookings. You can also manage internal and external calendars, or set up different staff details and appointment specifics.

Added Benefits of Bookings

As an extension of Microsoft 365, Bookings syncs easily with Outlook calendars. This can help you avoid double-bookings.

The Facebook integration allows you to accept bookings from your page via a “Book Now” button, which can help many small to medium-sized businesses. Plus, customers will enjoy easier booking, as Facebook fills in in their contact information.

There are also Android and iPhone mobile apps available. This helps keep a mobile business up to date on its bookings.

Appointments booked as online meetings create a unique link to enable virtual meetings via Skype or Microsoft Teams.

Bookings can also help you avoid last-minute cancellations. You’re able to control how much advance notice is required to cancel an appointment.

Additionally, Bookings helps build your company’s customer database. The appointment manager gathers input such as names, phone numbers, and postal and email addresses all in one place.

Bookings can also help those who prefer booking appointments on behalf of clients. Enter the details, and Bookings takes care of confirmations, reminders, and updating your database.

Final Thoughts

There are many online scheduling tools available. Bookings’ integration with Microsoft tools that many businesses already use is a big advantage. It’s affordable, too.

Don’t waste hours of every week setting up, recording, and rescheduling appointments. With Bookings schedule management, you can get back to doing the work you like best. Don’t want to take the time to upgrade and integrate Bookings? Our IT experts can do it for you. Contact us today at (515)422-1995!

Hey You, Get Off the Public Cloud!

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The Rolling Stones sang, “Hey you, get off my cloud,” yet businesses might want to think instead about leaving the public cloud. Weigh these possible public cloud concerns against the advantages of alternate cloud solutions.

When most people think of the cloud, they are thinking of the public cloud. Apple users are on its iCloud. Others may be storing files on Dropbox, OneDrive, Google Cloud, or other services. These all typically have a free level of service. You can pay a monthly fee to upgrade based on the resources you use.

Cloud data is easy to store and access. This can enhance business productivity and efficiency. Added advantages of hosted cloud services – public or private – include the following:

  • Speed. Hosted cloud services come on demand or self-service. It’s possible to have cloud resources up and running in a matter of minutes.
  • Performance. Cloud providers focus on running secure data centers with the latest infrastructure. It’s their job to worry about hardware setup, software patching, and network reliability.
  • Scalability. Add cloud capacity without buying equipment or software, or training employees.
  • Mobility. Employees can access the cloud from anywhere, on any device.
  • Disaster recovery. Providers build in redundancies to ensure uninterrupted service.
  • You don’t need to invest in on-site equipment, maintenance, and management.

Yet there are some drawbacks to the public cloud. The public cloud is affordable because businesses share resources. The cloud service provider relies on economies of scale. They bring many businesses together for the same services, and it all adds up. But if you’re in an industry with high compliance requirements, the public cloud is a risk.

Advantages of the Private Cloud The private cloud offers the same benefits as the public cloud – and more.

A private cloud solution is dedicated to your business: yours is the only data on the server. This is a more secure solution offering greater visibility and infrastructure control.

A private cloud can be on- or off-premises. On-premise, your IT team sets up, manages, and maintains the cloud infrastructure. Off-premises, a cloud services provider customizes a dedicated and secure cloud.

The private cloud is appealing to regulated industries, government agencies, and tech companies needing strong controls. It is more expensive but allows businesses to easily access data, applications, and backups, and with reduced security risks.

Cloud Flexibility with a Hybrid Option A third alternative is the hybrid cloud. The business takes advantage of both public and private cloud solutions. You decide which apps and data workloads need more security. Meanwhile, the public cloud is available to offer cost savings and efficiency, plus, it can be a backup for sporadic traffic spikes.

The hybrid option, though, requires strong integration between private and public cloud deployments. Managing the mix of architectures can prove challenging.

Understanding the difference between these cloud offerings can help you choose the best for your business.

Need help migrating to the cloud or changing your cloud solution? Our IT experts can help you weigh the tradeoffs and determine the best one for your needs. Contact us today at (515)422-1995!

What Is SharePoint, and Why Use it?

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Mobile, remote workforces still need tools to share and collaborate with one another. Business teams want to work together and get the job done efficiently. Microsoft SharePoint helps make that happen.

SharePoint is used in science and education, law and government, finance, computers, electronics, and technology verticals. Its largest market share globally is in the United States. Other top markets are Canada, the United Kingdom, and Australia.

If you’re subscribing to one of Microsoft 365’s business plans, you already have access. SharePoint is Microsoft’s document management and collaboration tool. Users, wherever they are, connect to SharePoint through their own browser. SharePoint streamlines the process of tracking workflow and documents. But that’s not all that the platform offers.

SharePoint Core Features

Businesses gain several benefits from using SharePoint.

Collaboration. Now, you can store documents in a folder on a server. SharePoint lets you create workflows, see document history, track file access, and more.

Organization. SharePoint greets users with a screen that shows:

  • what they interact with most frequently;
  • sites that they are following;
  • featured links;
  • a search bar

Having recent activity and access to important links and relevant sites as the entry point to the platform can help keep your people productive.

Within SharePoint sites, you can also create lists to collect items. This might be announcements, contacts, links, or a task list.

Integration. SharePoint works with Word, Excel, Outlook, PowerPoint, and more. A team might create a shared notebook to keep information in one place and evolve as projects do.

Create community. SharePoint websites are a centralized location for teams to find what they need. Human resources might set up a site with its updates and important forms. This allows everyone to quickly find the information they need.

Version control. Don’t worry about emailing documents to various team members for input. A SharePoint document becomes the single source for the one, current document.

Search. Advanced search capabilities make it easy to look across a site library. Or users can search content in all SharePoint sites they can access. Avoid decentralization where assets are spread over employee PCs or different department siloes.

Data insights. Keeping all business data in one place makes it easier to review. Determine what’s being used or who is accessing what to identify trends. Site admins, owners, and members can track number of views, popular items, how many times people interact with the site, and more.

Share news. Keep teams engaged and informed using the News feature. Users post updates, or share reports and documents in the newsfeed section of the website.

Mobility. Users can upload files and access them from anywhere. SharePoint works with Microsoft Edge, Internet Explorer, Google Chrome, or Mozilla Firefox browsers. There’s even a mobile app to let people remain connected from their mobile devices.

Why SharePoint?

SharePoint bundles many features together in a dedicated platform suiting different industries. Replace inefficient, paper-based processes with a centralized, online repository of documents. This can help with accountability and limit business bottlenecks.

SharePoint helps you build personal, team, project, customer, and/or vendor-facing websites. Avoid unwieldy email threads or confusing conference calls. Chat online and track edits in SharePoint.

You can also automate business processes. SharePoint allows you to create intelligent workflows for simple tasks. For example, you can streamline processes, with SharePoint automatically sending files for approval. Once done, you’re notified the review is complete.

Success with SharePoint

You’ll need to establish an implementation strategy, and also train employee to understand SharePoint’s value. Know that businesses lacking IT resources struggle to customize features and build automated workflows.

Our IT experts can determine the SharePoint service model that’s best for you. We can help integrate SharePoint and add customizations where they can help you. Contact us today at (515)422-1995!

What to Do about Slow Internet in the Home Office

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A few months ago we thought working from home would be temporary: a couple of weeks of remote work was going to help corral this coronavirus thing, and we’d get back to usual. Now we know better, and the things we could put up with in the short term loom as bigger challenges. Poor internet connectivity is one of those.

Many home internet connections were fine before. Someone in the family could be streaming Netflix, and another person could be checking email or paying bills – no biggie. Yet the demands on the internet connection have grown exponentially. People still want to do all those things, but students are also connecting to online learning platforms. Employees are logging in to video conferences, too.

Many businesses and their employees have seen the benefits of working from home during the pandemic. However, as remote work becomes a long-term solution, people can’t continue making do with subpar internet connectivity. What can be done?

Improving Internet Connectivity

Internet connections vary widely depending on where you are. You could enjoy blazing fast internet that allows you to upload large files in minutes even while someone else blasts zombies in a multi-player video game. Yet a few streets away, a user lacks the bandwidth to participate in a conference call without connectivity issues.

Home office internet connectivity depends on several factors, one of which is your internet service provider (ISP). Some ISPs simply aren’t as good. They may be cheaper, but they could be overselling their capabilities, which results in slowdowns at night. Higher-priced ISPs are less likely to have this problem. You may gain speed by simply switching to a different provider.

The kind of network connectivity available is also a consideration. Perhaps your network provider’s signal is carried over copper wiring. If that’s the case, the internet signal degrades with distance. Those physically further away from the exchange will have slower internet than someone closer in. Unless you want to move houses, there’s not a lot you can do about this one.

Still, fiber-optic cables are increasingly available in different areas. The ISPs charge more for these connections, but reliability benefits. Fiber loses only 3% of its signal over distances greater than 100 meters, whereas copper can lose up to 94%! At the same time, fiber is more durable and lacks the conductivity issues of copper, which can be vulnerable to power lines, lightning, and signal-scrambling.

Another factor may be the plan you’re on. The ISP may have a 100+ Mbps plan, and you’re only on the 12 Mbps. That was enough before, but you may want to upgrade now that so many devices are connecting to the internet at the same time.

Find out also if your plan is subject to a data cap. Some ISPs set up a data threshold limiting the amount of data you can use in a month or at particular times of the day.

Get Expert Insight into Your Internet

You might also benefit from upgrading your home internet connections. An IT expert can come in and take a look at the hardware you’re using to get online. There could be some quick connectivity gains with an upgraded router or gateway, or moving your wireless access points.

Our IT gurus can also determine whether a Wi-Fi booster or mesh solution would help. In your area, you may have a 4G or 5G wireless option. It’s more expensive but can be another way to get the speed you need.

Point-to-point Wi-Fi might also be an option. If you’re within range of a location providing business-grade internet, it may work to set up a dish on your roof. Of course, geography matters in this case, as you need a line-of-sight connection to the signal source.

Now that work from home is stretching long term, consider how you can upgrade your internet connection at home. Support remote work, student online learning, and other ways you use your bandwidth by getting the best you can. Give us a call at (515)422-1995 to learn more!

4 Advantages of Consolidating Your Tech

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Technology is the lifeblood of business today, and you likely have a lot of it. But you may have accumulated software and hardware as you grew. Now, you have a hodgepodge of technologies never designed to work together. Consolidation can help.

Large corporations can afford an in-house IT team to keep track of all the hardware and software, but small- to medium-sized businesses often need help. Managing computers and mobile devices, and telephony print and fax systems can be overwhelming. Then, there’s all the software you need to secure, not to mention setting up data recovery in case of a disaster or emergency.

Consolidating your technology offers several benefits to companies of all sizes. A managed service provider can help.

#1 Increased Efficiency

If there’s a problem with your printers, phones, or Internet connection, you call your provider. When many vendors offer each of these services, you make several calls, which means waiting on the phone with a printer tech, phone company, or internet service provider (ISP).

When you connect with customer support, they can address only issues in one area of concern. The ISP isn’t going to know anything about your phone service, and the phone company knows zilch about printers. This disjointedness can waste a lot of time.

With an MSP, you need to make one call only. The support person will know and understand your entire system. They offer input based on how different technology interacts.

#2 Cost Savings

Lacking a holistic view of your technology and its interactions, you can end up wasting money. You might invest in a new feature for voice over IP, duplicating a capability you already have online.

Consolidating your technology with a single provider can also streamline costs. The first thing an MSP will do is to map out how your technology works together. Armed with an understanding of business needs and goals, they’ll make recommendations. You may be able to cut back on services in one area with a simple upgrade in another. Perhaps you’re paying for software licenses you no longer need. Plus, the MSP identifies opportunities for cost savings gained from bundling services.

The MSP typically charges a monthly, consolidated fee. Instead of managing several bills for every technology, you pay a single, consistent fee, which also makes budgeting much easier.

#3 Business Agility

If 2020 has taught us anything, it’s that business needs to be nimble. Yet your ability to react can be slower working with many different vendors. Simplifying your processes can streamline your response times.

An MSP will take a proactive approach to overseeing your technology needs. They want you to avoid disruptions in the first place. Partner with an MSP to keep technology current, security up to date, and systems upgraded. This frees up what IT staff you have on-site to do more business- and revenue-generating work.

#4 Supportive Partner

Individual vendors focus on selling you their particular services or systems. The overall interplay of your technology isn’t their primary concern. Yet ensuring all your technology interacts effectively and efficiently is what the MSP does best.

Working with an MSP you gain a business partner that cares about your success. The MSP’s job is to determine whether:

  • your business could be performing better;
  • your team could be collaborating more;
  • your processes could be more efficient;
  • you have the right answers to cybersecurity risks and issues;
  • your business has the best technological tools to meet its needs.

An MSP offers a single point of contact. That contact will understand your entire setup and how it works together. The MSP will help you make better purchasing decisions. Plus, as a true business partner, an MSP supports your agility and success. Find out more about what we can do for you today!

COVID the Sequel: Revisit Business Continuity Plans

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There’s a sequel no one has any interest in seeing predicted to open this fall – COVID: The Second Wave. Despite lack of audience interest, we could face another coronavirus pandemic. For business, this means revisiting continuity plans.

Many countries are beginning to lift restrictions in an attempt to return to “normal.” Yet most experts predict things will get bad again later this year. At least business has time to recalibrate its business continuity planning (BCP).

Maybe your business had a plan in place. Decision-makers laid out actions to take in the event of fire, flood, or devastating data breach. The plan didn’t envision quarantine, but the planning worked well enough to keep your teams going.

Or you might have been scrambling to get up and running quickly in the midst of a global lockdown. Still, after initial business disruption, you were able to get back to business (if not quite as usual).

Now, looking ahead, we’re told to expect a second bout of sheltering in place. Take stock today to prepare for another bout of the virus disrupting business.

What Worked?

BCP predicts various types of crises and strategizes what to do when things go wrong. If you did BCP in advance, you weighed options and decided on the best attack without stress and urgency. Those reacting in the moment to mandates to shut down probably took more of a “this is the best we can do” approach.

Either way, let’s hope your business found some approaches and had positive results. Perhaps moving to cloud-based virtual desktop services smoothed the transition to remote work or installing a virtual private network (VPN) to secure off-site access paid off.

Identify all the strategies that were successful. If adopted as short-term solutions, you may want to explore their value long-term. Perhaps you contracted with a vendor for a temporary solution that worked well, this could cost less if you renegotiate for a longer duration. Perhaps something you tried with one team can roll out companywide to prepare for a second period of work from home.

What Needs Help?

Did you find any shortfalls that slowed work from home? What tech difficulties did your people face? Identify the problem areas, and look for solutions now.

Maybe you had employees working from home on corporate laptops or personal devices. They could be going back to the laundry room home office later this year. Is a laptop or home computer still the technology you want them using?

Were there issues with employees lacking bandwidth to get the job done? Was logging in difficult because your system only handles 25% of employees at a given time? You need a different level of service to support everybody at one time!

Maybe certain departments were able to adjust swiftly but others struggled. Identify tech challenges, and find solutions to remove friction if we do #WFH again.

Make Changes Now

Updating your continuity plan is prudent, so make the moves now to prepare. Do it while businesses are open and able to work freely. An IT partner can often work remotely, but many tasks are more efficient on-site.

The first wave of COVID-19 taught us valuable lessons; don’t be caught off guard twice.

Your people might have been more productive with remote tech, so set up the systems to secure and support a long-term solution.

Partner with a technology expert to review your needs and set you up for future success. Contact us today at 555-5555!

Work From Home: Revisiting Business Etiquette

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Business etiquette for working in an office environment is well established: show up on time, wear pants, put your name on your lunch in the fridge – those kinds of things. But working from home is a new thing for many people and businesses. These tips for business etiquette for remote work support professionalism.

#1 Watch tone

Making a joke or sarcastic comment to someone via text, online chat, or email is different now. When we’re together in the office setting, we can “read” other cues to determine when someone is being serious or not. Tone won’t always translate effectively without accompanying body language such as facial expressions. You can use smiley emojis or playful gifs where appropriate, but it’s safer to be wary of jokes or comments that rely on tone to work.

#2 Be proactive

There are many ways this applies in the online video conference environment. For one thing, test your microphone before joining the meeting. We’ve reached the point where you should be familiar with the basics of the business online meeting tool. The time has passed for you to begin each meeting with the frustrating, “can you hear me now? Wait, how about now?”

Also, pay attention also to your surroundings. Maybe your “home office” is in the basement laundry room. It’s the only place you can get the peace you need to concentrate! At the same time, you should check your camera view before a meeting. Do you want co-workers or clients seeing your dirty clothes bin or delicates laid out to dry?

#3 Pay attention

Give an online meeting your full attention. In a meeting in the office, you all sat together in a conference room with no other distractions. Now, it’s super-tempting to check your email or Facebook, especially if you’re getting popup notifications while you’re in the meeting. When you “take a peek” at another browser during a meeting you can miss key points.

You’ll also want to silence your mobile phone and put it out of reach. For important meetings, put a note on the door of your home or apartment asking visitors not to knock. After all, you can’t predict when that online order of toilet paper will finally arrive.

#4 Avoid distractions

The above point talked about distractions that might steal your attention. You should also be aware of all the ways you can be distracting to others. A busy, cluttered background on a video chat can be an issue. There are articles out now discussing the books visible on celebrity library backgrounds!

Typing on a keyboard or clicking persistently with a mouse is also distracting. You don’t notice these noises, but they’re easily picked up on a computer microphone. Using a headset will help, you can go old school and use a pen and paper to take your notes during online meetings.

Also, take steps to warn others about your upcoming meetings. Feed kids beforehand if you’re going to set up in the kitchen. That way, all your colleagues don’t have to see teens raiding the pantry over your shoulder. Put animals outside. No matter how cute you think it is to have your furry officemate wrapped around your shoulders for the call.

#5 Dress professionally

We mentioned the well-established “wear pants to work” rule already. This one persists in the home office setting. Search the internet and you’ll find videos of people caught wearing board shorts – or worse – for work calls. You might think your computer camera is only capturing you from the waist up, but what if you have to move?

Working from home allows many of us to live the dream of staying in our PJs all day. Still, you need to look the part for meetings. As an aside, getting dressed for your work from home will also help to put you in a professional frame of mind.

In fact, all these business etiquette ideas help you to switch gears and think work. Working from home can be challenging, as the boundaries between personal and professional blend. Still, prioritize being respectful and attentive during work time to get more done. That means more time available to binge-watch television in your boxer shorts.

Need help setting up remote work technology or troubleshooting online conference tools? Our IT experts can help. Contact us today!

Adding Accountability to Remote Work

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Today, businesses are embracing digital technology to enable productivity anywhere, any time. Yet ensuring accountability is a stumbling block to widespread acceptance of remote work.

Recently, COVID-19 has forced many businesses to transition quickly to working from home. Even bosses concerned about lack of control over absent employees had to make the change. Former opponents to remote work may have discovered the benefits of this approach. Employees certainly may have enjoyed the opportunity and want to keep doing it.

The good news is that technology and products are even better today for managing remote teams.

Top Tools for Remote Work Accountability

Overall, employers need to trust their people. This is true whether they’re working on-site or from home. Still, for some supervisors, trust is easier with remote monitoring abilities.

Joint calendars are a common starting point. Microsoft 365, Google’s G Suite, and other tools allow staff to share calendars. People can still schedule personal appointments and keep those private, but the joint professional calendar lets everyone on a team stay in the know. Managers can go online to track sales meetings, client presentations, or team sessions.

Project management software is another way to see what co-workers are doing. Teamwork, Basecamp, and Trello offer a central location to see a project come together. Employees can access secure software from any location to share files and interact. Individuals can set deadlines and create tasks to improve accountability and responsibility sharing.

Business-based internal messaging software also keeps everyone on the same page. These communication tools typically provide one-on-one messaging and group chat. It’s easy to send a quick note asking someone for a status update, or just check in. Some tools also allow individual and team audio calls as well as video conferencing. Top contenders are Slack, WhatsApp, Skype for Business, or the Facebook and Google Hangout work chat apps.

Go big enabling collaboration among employees with cloud-based office software. Microsoft 365 and G Suite enable many users to go online and work on the same things at the same time. This solution also lets managers easily view shared documents and verify progress. It’s even possible to invite clients or other external partners in to view folders. For security reasons, you may want to limit their access to “view only.”

Securing Remote Work

Security is another point of friction for businesses allowing remote work, but the technology is keeping pace there also. Even so, you’ll want to educate employees about cybersecurity best practices. Requiring antivirus and malware upgrades, limiting external sharing and enabling multifactor access will help make remote work viable, reliable, safe, and secure.

Need help installing or implementing remote work tools? A managed service provider can help. Or, our IT experts can put in place the administrative controls you need to help secure work from home. Let us provide the IT help you need. Contact us today at (515)422-1995!

What Computer Repair Can Be Done Remotely?

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There are many problems with isolation. We don’t want to get you started. We know it’s true, but one issue we can help with is computer repair. Yes, there are problems with your home devices that we can address remotely.

Perhaps before sheltering in place you were willing to make do, or you’re only facing challenges now. You’re working at home, kids are online learning, and you’re sharing the same computer.

You need to remain connected to the world and continue working, but you don’t want someone to come into your house to check your computer, and you’re not keen on going out to wait in line at a computer repair shop. Fortunately, with technology today, it’s much easier for IT experts to resolve computer issues remotely.

Remote Repair of Home Computers

There are many common computer issues that we can help address remotely. We’ll start out by sending you a link to download a tool that gives us remote access and control of your computer. Please know that we value our customers’ privacy. Even with this tool, we’ll still be able to access the computer only when you allow us to.

Now, what can we do once we have eyes on your computer from our remote location? Many things.

If you’re troubled by a slow computer, we can run diagnostics. We’ll find ways to speed up and optimize your computer to get you back in business more efficiently.

Running into software errors? We can take a remote peek and troubleshoot the issues to get you back on track.

The problem might be due to a virus or malicious software. A remote computer expert can identify security risks and remove viruses or spyware.

Perhaps you have to install software for video conference calls or online learning. With remote access, IT experts can install and set up applications, and personalize them to your needs.

Working from home has many of us setting up separate email accounts, because we need to keep personal and professional communication separate. With authorized access, remote tech support can install email and handle problems.

Your home printer may have been up to the job when it was in use intermittently, but it’s struggling to manage the demands of everyone at home at once. Installing printer drivers and some maintenance tasks are doable through remote support.

Then there’s the big one: data recovery. This is the one that makes people panic. “I’ve lost everything!” Our comforting support team can help recover lost files and restore peace of mind.

Get the IT Support You Need

Another cool thing is that you can sit back and watch us do it if you want to! Our experts can provide this support via online chat or phone conversation. Hey, you’ve been dying to talk to another human lately, right?

If the problem with your computer can’t be fixed remotely, we can arrange to pick up and drop off your device. Our people will wear masks and gloves and limit contact if in-person IT help is necessary. Contact us at (515)422-1995 for a remote consultation today!

Protecting Shared Computers for Work from Home

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Many families today have a shared home computer to help with day-to-day activities. A teen can search for a job and stream shows. A parent can check work emails, pay household bills, and shop online. A youngster can play an educational game to buy Mom or Dad a few minutes of peace. Yet with COVID-19 sending so many people home to work, the shared computer is getting a lot more use.

Not every employee was lucky enough to get sent home with a business laptop. Some employers ask you to use your own computer. At the same time, you may also be accommodating kids doing online learning, and those little ones still want to go online and point and click to help Elmo plan a birthday party.

But sharing the computer can now present a security risk. You may have important work documents on the home computer. You could log in to the business network unaware of malware downloaded onto your home device, and, of course, that malicious software isn’t doing your home computer any favors either.

With so many people using the computer, make sure to set up virus protection on your home device. Additionally, you may set security patching and software upgrades to happen automatically. One of your young users could be seeing the message requiring an update and ignoring it. That leaves you unaware the software is vulnerable to bugs or threats.

Setting Up Personal Profiles

With everyone sharing the desktop, your work is at risk. You could have downloaded a spreadsheet containing employee personal identification information. That represents a compliance risk if another user inadvertently accesses the document.

Or you could lose hours of work. Someone else might drag that project you’ve been working on to the trash with a school assignment rubric.

Our IT experts can set up different account profiles for each user. Doing this not only helps to secure your work from home, but can also add protection for your kids.

The immediate appeal is personalizing the desktop for the individual user. Your kids can pick their own home screen backdrops and menu bars. You might not need access to TikTok, but your teen is thrilled to have it right there on the desktop. For smaller children, you can make icons and text bigger. Set up narration to give yourself a break from the umpteenth reading of Goodnight Moon.

For parents, security advantages of the profiles include being able to set up the following:

  • Web filtering enables you to set rules to screen incoming Web pages. This can help avoid children seeing explicit content or accessing a malicious site. You might also limit Web browsing to particular sites.
  • App limitations can ban kids from buying and downloading certain apps or making in-app purchases. For older kids you could require parental permission first.
  • You can set up Screentime limits for particular sites (e.g. Netflix or YouTube) or allow young people to access online content only at certain hours of the day.
  • Age restrictions allow you to filter mature content from search results. These also filter what apps, games, and media the young user can view or buy.

Individual profiles also make it easier for parents to track online activity and computer use. We can even set it up for you to receive reports on Web browsing and application use.

Secure your work from home and protect your family of users. Get help setting up the right controls for your home computer needs. Contact us today at (515)422-1995!

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