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Changing Your Email? A Checklist

August 16, 2022 by Paul Schwegler

Changing your email is never fun, but it can be necessary. When you need to make a change, there are several things you need to consider. Follow this checklist to ensure you don’t lose data, keep up with your old contacts, and avoid security risks.

There are many reasons someone might decide to endure changing their email address. These include:

  • losing access to the old one and not being able to recover that account;
  • changing your internet service provider (ISP);
  • having to stop using a professional email for personal messages too;
  • falling victim of identity theft;
  • deciding to give yourself a more professional email by changing your address from yourbusiness@yahoo.com to you@yourbusiness.com;
  • not feeling as proud of your hotbabycakes@hotmail.com address now that you’re above the age of 14.

Whatever prompts your move, try these tips to avoid missing mail and risking account compromise.

Notify your contacts of the change

You will probably be amazed at the number of people you have in your contacts folder. Still, you can make the change easier by letting your friends and family know that you have a new email address.

When you send out a message to your contacts, respect people’s privacy. Send your update with their names in the blind carbon copy (BCC) line.

Migrate your old inbox

Most domain providers make it simple for you to migrate your old emails and contacts. Once you set up the new account, you’ll typically be able to go into Settings and find an option to import your old data. You may have to migrate the inbox and the contacts separately.

Don’t move on too quickly

You may be ready to move on, but don’t delete that old email address too soon. It’s a common mistake. Instead, try to hold onto your old email as long as possible. You don’t have to continue using it, but if you still have access, you can:

  • set up forwarding so that any emails to your old address will go to your new one;
  • see what emails are still coming to identify accounts you might have forgotten to change.

Inventory all accounts using that address

Use a password manager? We recommend its convenience. Plus, you can search there for accounts using the old address. The password manager can be a landing page for you to jump to all those accounts and make the necessary changes.

Inspect your trash and old emails

To help you think of other sites connected to the old email address, review your trash and sent emails.

Think also of accounts that may use that email address for recovery. For instance, you may have set the old account as a backup for PayPal, online banking, or streaming services. If you don’t change the recovery address, you might have difficulty regaining access to that account.

You might wonder why you should bother doing this. If you don’t, someone could claim your old account and gain access to your connected accounts. If you press a recover password link on a banking site, for instance, that email will go to that person instead of to you!

Get help making the email move

The many little things to take care of when you change your email can make this a big deal. Our IT experts are here to help. We can set you up for simple, secure email communications in the future. Contact us today at (515)422-1995.

Filed Under: Residential, Tips Tagged With: email, Migration, residential, tips

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Facing the Five Top Cloud Computing Fears

December 22, 2020 by Paul Schwegler

The public cloud service market is growing. Software, infrastructure, desktop, and other service numbers are all on the rise. Yet some businesses are still holding back from migrating to the cloud. This article addresses common resistance to this highly scalable and cost-effective solution.

#1 Fear of Losing Control

“I want full responsibility for my IT.” Moving to the public cloud means partnering with a vendor. Some of your existing technology can move as is, whereas other tools your people rely on may need replacement or redesign.

One solution is to migrate to a private cloud. This allows you to continue to control the data environment but will be a more costly solution than a public alternative. When partnering with a public cloud service provider, establish clear responsibilities. Ensure you’re both on the same page about who is accountable for what.

#2 Fear of Change

“If it ain’t broke, why fix it,” especially when it comes to business computing, right? Transitioning from one data center to another requires preparation and effort.

Yet the resulting greater flexibility makes the work worthwhile. Cloud migration is appealing because the technology offers, among other things:

  • scalability;
  • increased effectiveness;
  • faster implementation;
  • mobility;
  • disaster recovery.

The cloud allows you to store data, run applications, deliver content, and more – all online. Your business doesn’t have to invest in the hardware or networking tech on-site.

#3 Fear for Data Security

Any downtime for a data breach can cost business revenue and brand reputation, and productivity can suffer, too. And that’s only the beginning. So, you don’t want to move to a solution that expands your vulnerability to attack.

There are two ways to get attacked: digital or physical. Working with a cloud provider, you gain a partner focused on security. They know the mitigations and countermeasures for cloud-computing-specific capabilities. They know the frameworks, architectures, and approaches to best protect against digital attack. Microsoft spends $1 billion annually safeguarding Azure, its cloud offering, from cyber-attack. Can your IT budget compete?

As for physical security, cloud data centers are secure facilities: we’re talking guards with key cards, fenced perimeters, power backups, and server redundancy. They have the works. Your office is probably less secure.

#4 Fear for Interoperability Challenges

We’re always told to play nicely with others, but what if existing business technology doesn’t play well with the cloud? Business leaders may fear they’ll be stuck having to reinvent the wheel.

The good news? There have been great strides in interoperability. Many application programming interfaces are available to help. Cloud providers want your business systems to exchange and use information seamlessly.

#5 Fear of Cost Increases

Before giving in to cost concerns, take stock of your current IT operating budget. The time and money you could save may surprise you. For example, the software provider takes charge of updates, patching, and new capabilities, which alone can increase IT’s productivity in other areas.

The scalability of cloud solutions also counterbalances cost concerns. With cloud technology, you know your tools are always evolving. Plus, you can quickly add or reduce licenses or data storage size as needed, because there’s no waiting for hardware to arrive and be provisioned by an overworked IT team.

Conclusion

With cloud migration you also avoid training employees to support the technology. Plus, you’re not paying to use office space, power, and cooling to house the equipment. The cloud also provides end users with immediate access from almost any device.

The one challenge is migrating to the cloud securely. Give us a call at (515)422-1995 to get you migrated swiftly and ensure you’re using cloud computing safely.

Filed Under: Business, Cloud, Security, Tips Tagged With: business, cloud, Migration, security

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