The Danger of IT Dashes for Small Business

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Few of us would think we could run a marathon, or even a 10-mile race, without training first. Yet the number of people who think they could successfully run a 50-meter dash jumps dramatically, especially if they were being chased by a criminal, cougar, or scary clown. Still, that short sprint would be much easier with proper training, too. So, what does this have to do with IT? A lot, actually – keep reading.

Many businesses are taking a “we’ll dash when we need to” approach to IT. The news of ransomware at a hospital or a data breach at a national mobile carrier gets them spooked, and they are immediately running to try to solve the perceived cybersecurity problem. They’ll buy the newest app or device available, because it must be the best, right? After that they plod along, not paying much attention to good security practices until the next spike in adrenaline has them dashing to ramp up IT infrastructure again.

But anyone who tries running without stretching or putting on proper shoes knows it is painful. If not in the moment, then the next day when the muscles say, “no way are we getting out of bed today.”

In the IT equivalent, it is more effective to put effort into identifying the best technology for you. Reliable IT isn’t about dashing for that latest device or running from the newest attack – it’s a marathon. You need to be working on it continuously.

Minimize IT Risk with an Integrated Approach

Consistent practices such as ongoing equipment maintenance and patching software provide security long-term. Updating IT to better address threats or improve efficiency beats a reactionary buy.

Plus, by taking the time to make considered purchases, you can be sure you buy technology that:

  • integrates with your existing IT environment;
  • solves problems specific to your business needs;
  • minimizes your cybersecurity risks in both the short and long term;
  • doesn’t overcomplicate your infrastructure.

Think about the marathon runner who sets out a training schedule 12 weeks before the big race. They’re a lot less likely to give up or get hurt. Taking a long-term view of your IT needs offers the same benefits. You’re less likely to let it slide after the dash or experience costly downtime.

Managed Service Provider as Running Coach

If you watched the Olympics, you’ll have seen sprinter and distance runner coaches. In your push to build up your cybersecurity muscles, a managed service provider (MSP) can be a big help, too.

Partner with an MSP to gain access to IT experts. They can maintain tech, consult on upgrades, and help secure systems. Instead of paying for an urgent fix, budget around lower, predictable fees for proactive care.

Yes, we can also help you if you have to dash. MSPs have the expertise to diagnose and solve tough IT problems, but we’d much rather run the race alongside you, helping to keep your IT environment in tip top shape mile after mile.

Signs You Aren’t Budgeting Enough for IT

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Generally, we like to make the argument that nothing about your small business is too small. We do say it a lot in relation to cybersecurity - no size of business is immune. Yet, there is the chance your IT budget is too small. Consider these indicators that you might need to invest more in your IT.

Every business wants to be cost-conscious. Saving money in one area can make funds available to expand, develop new products, or pay people more. That all makes sense.

Yet technology is the lifeblood of business success today. When you have the best tools available, you gain productivity, efficiency, and transparency. Plus, your people are likely to be happier, which helps retention, too. At the same time, with cyberthreats on the rise globally, IT isn't the best area in which to flex your thrift muscles.

How can you know you need to pay more now to avoid spending an exorbitant amount later? Look for these warning signs.

Employees Are Losing Time to Tech

The right hardware and software makes employees' jobs easier. Robotic process automation can improve workflow to avoid effort spent on mundane tasks. But people struggling with slow, outdated technology are wasting valuable time.

If your people have to find workarounds to get that project done on deadline, that's only a short-term fix. It is frustrating for them, which impacts morale and retention. Plus, the band-aid approach to getting the job done can backfire in the long run.

There are Important Things You Can't Do

You may be putting off upgrades to save on your IT budget. Yet in your effort to spend less on tech, you're undermining your business interests. You put off an operating system upgrade because your current system is working fine, except that choice could make you more vulnerable to cyberattack. You recognize the value of integrated customer relationship management (CRM) software but don't want to splurge on that valuable tool. Still, you don't want to save money on IT spend at the expense of business needs right now.

Customer Experience Is Suffering

You may not immediately connect IT budget and customer satisfaction, yet consumers today want convenience and personal attention. These can be difficult for the overworked human employee to do. Providing improved data and analytics makes it easier to offer individual attention. Plus, chatbots and mobile apps can transform the customer experience, because they save time and effort.

You're Struggling to Meet Industry Standards

Businesses face different industry standards to manage and protect personal and proprietary data. There can be requirements for backup practices, infrastructure testing, monitoring threats, and more. This can make the job of IT more complicated, but not spending to safeguard data or intellectual property risks a financial hit.

Improving operational efficiencies is a priority, of course, yet security spend needs to part of the IT budget, too. Address risk exposure with recurring risk assessments and a strategic security framework.

Better Budgeting for IT

Many businesses looking to bounce back from the pandemic are struggling with tight budgets. Still, technology can improve remote work, increase productivity, and enhance customer satisfaction.

Not sure where to direct that IT spending? Our IT experts can get to know your business and its objectives. We'll identify cost savings and suggest transformations for the best return on investment.

Call us today at (515)422-1995.

Need Home IT Help? Try Residential Managed Services

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Maybe you used to be able to troubleshoot your own technology, or had a tech-savvy family member or friend who could help out in a pinch. But now that home computing has become more essential, you may be feeling overwhelmed.

If you’re working from home, and others are doing virtual learning too, you can’t wait for your IT geek buddy to visit. You need your desktop to do your job, and you can’t risk missing a deadline or losing hours of work. Your kids might welcome the excuse to miss a few assignments, but you don’t want them falling behind at school.

With all the technology you’re using today in a regular basis, your home is basically a small business. You want to be able to access the internet from any room and print from anywhere in the house, or to have a cloud backup of all your photos and videos.

So, partner with a managed service provider (MSP) for your residential computers. Many businesses use MSPs for IT help, 24/7 monitoring, improved security, and reporting. Home users can benefit, too.

Advantages of Residential Managed Services

  • A managed service provider helps organize and protect your technology. These IT experts can:
  • network all your devices (printers, routers, laptops, desktops, and more);
  • set up the best internet connectivity option for your home;
  • recommend the best software and hardware to meet your individual needs;
  • put virus protection in place on your devices;
  • monitor your hardware for impending failure;
  • scan your computers for malware and other threats;
  • establish system and storage backups so you have a Plan B;
  • improve your productivity with more efficient solutions and expert advice;
  • keep your systems up to date by handling patches and upgrades;
  • move your computing to the cloud for greater mobility and cost savings;
  • educate you and your family on internet safety and best practices.

Valuing Your Time in Favor of MSPs

The idea of paying for IT assistance can put off home computer users. Before deciding an MSP isn’t for you, consider the value of your time. How many hours do you waste trying to figure out your tech solutions, or searching the Web for the answer to your problem?

With an MSP, if something does go wrong, you have to make only one call to get help. Don’t waste time on hold with your internet service provider only to find its a laptop problem, which means another helpline. An MSP is your one go-to for all your IT needs.

Also consider the value of your personal files, photos, and videos, and the importance of protecting and always being able to access any work you’re doing remotely.

For a small, set monthly fee, you add a human IT expert focused on your needs to your team. You have a lot to think about already. Take technology concerns off your “to do” list by partnering with a local MSP today.

We’ll simplify technology for you, offering a budget-friendly, customized managed services plan. Contact us today at (515)422-1995!

Beat the IT Burden

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Technology today allows us to accomplish more tasks faster than ever before. Paperless documents, remote collaboration and video conferencing have all lowered the costs and increased the speed of everyday business at an extraordinary rate.

The benefits of modern IT does however, come at a cost. Consistent maintenance has become a critical component of almost every business. The IT department is now as important to the functioning of a firm as sales, marketing, or management. The advantages that come with modern technology more than outweigh the drawbacks. It’s up to you as a business owner to balance both. In today’s highly competitive business environment the latest tips, tricks, and tools are essential to keeping ahead of the competition.

The Cost of Great IT

While well maintained IT is a powerful asset; poor, crumbling IT can quickly turn into a liability. Machines, servers and desktops need to be kept up to date with the latest operating system and security patches as a matter of priority. Data requires consistent back-up too.

Poor security and data backup measures put both your own and your customer data at risk from attack. Regular security updates close vulnerable gaps, while backups protect valuable data. Strong security protects your liability against losing your own and your customer data.

Determining what is and isn’t good IT practice for your firm takes the experience and knowledge of a professional. Good security involves more than one managed system to protect your assets. Good data backup is ideally done daily, involving more than a single copy in an off-site location. Without taking these steps at a minimum, a business is as little as one glitch away from a complete critical failure.

Managing Internal IT

The IT demands of every firm changes on a near-daily basis. Software is often added or removed, user accounts need to be added, removed, or changed and permissions require modification to suit ever-changing requirements. The time requirement of daily IT changes alone is more than many departments can handle.

Many small firms deal with accounts, permissions, and software at an individual level. Wherever this is the case, complications inevitably happen. Software and services get lost and forgotten in the system, often polluting other packages and causing IT issues throughout the firm. User accounts are often left on the system months or years after an employee has departed.

For reliable and secure IT management, managed group policies prevents bad systems. IT management allows staff to get on with their work without technology getting in the way. Data is managed at a department level, accounts are removed for staff that depart the business and software is installed by professionals. Using this approach the liability of the firm for IT failures is dramatically reduced.

Managing IT Without Added Burden

One of the major complaints about setting up well managed IT is the overhead that it adds to the firm. Staff costs, additional management, and the office space of an IT department is a daunting financial burden to add.

Staff costs alone can make building an equipped IT department prohibitively expensive. Qualified, dependable, knowledgeable IT staff demand a high salary and costly benefits. In addition, equipment costs and lead time to get up and running on your business systems drive the costs even higher. Some firms simply don’t have the space required to add an entirely new department to the business.

That’s why, for many businesses, outsourcing is the most effective way to update their IT without increasing business overhead. Outsourcing provides modern IT for a simple, fixed monthly cost. Removing the distractions of managing an entirely new department allows the business to focus on doing the job they do best.

What We Do

By trusting your IT to us, we ensure that your systems are up-to-date, secure, and fully backed up. We can keep you competitive by allowing you to accomplish more than ever before.

Along with day to day IT management, monitoring, and setup; we can assist your transition to paperless documents, setup remote working, and provide IT assistance to set up the latest technology that will enable you to succeed.

Allow us to help you do more than ever before. Bring your IT demands to us and we’ll provide you with the modern IT you need to let your business thrive. Call us at (515)422-1995

 

How to Maintain Your Computer (Without Lifting a Finger!)

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For a device that’s supposed to make life easier, computers sure do involve a lot of work! There’s so much to keep track of that it’s no wonder most people push ahead and forget the routine maintenance until something breaks. Of course, the problem with being reactive is the damage is already done. Photos and files get lost forever in a crash, and information gets stolen in a hack…by then it’s far too late. It’s a bit like closing the gate after the horses have already fled. This is where proactive people come out on top. Thousands upon thousands of homes around the world are using managed services to put computer problems firmly behind them. It’s a done-for-you maintenance program we offer, and here’s why it’s the best choice.

You’re always up to date. It seems like every second day there’s some new and urgent update waiting to be installed. Whether they’re patching security flaws or adding new features, they seem endless. Sometimes, it goes beyond inconvenient, it gets overwhelming! Even if they do install automatically, they tend to do it at the worst possible moment, leaving you to wait up to 30 minutes when all you wanted to do was quickly check your email. Using our special managed services software, we can make sure your computer’s updates are all finished and done – before you sit down to use it. As part of our service, we also make sure all updates are compatible not just with your hardware, but also with your other software. After all, updates are supposed to make your experience more secure and more enjoyable!

You’ve got super anti-virus. The best anti-virus is the one that’s up-to-date and running, yet you’d be surprised how many people switch it off or never let it update. While you might be in the habit of scanning files and browsing safely, others in your home might not have the same priorities. Having managed services ensures your anti-virus is always running and dealing with any viruses it finds. As soon as a new virus becomes known, we make sure your system is actively protected against it. We also monitor for cyber-attacks and can alert you before they become a problem.

Your hardware stays healthy. While a reactive person is always suddenly stuck without a computer when hardware fails, proactive people with managed services have already had the problem fixed. Our special software monitors the health of your hardware, eg, your hard drive, looking for early warning signs of failure. If detected, we can let you know in advance. This means you’re able to get it repaired at your convenience, making sure no files are lost and no other hardware is damaged in a domino failure.

You never miss a backup. The worst part of a crash or hack isn’t the financial cost, it’s losing your files forever. Many people have their entire collection of photos stored on their computer, plus important family files, most of which can never be replaced or recreated. Whether it’s a report just created, a recipe handed down for generations or a novel you’ve been working on for longer than you’d care to admit, managed services ensure your backup is working correctly. Backed up files are ready to go when you are, and losing files to corruption, failure or theft is a thing of the past.

Support is a phone call away. Just got a new printer and it won’t play nice? Got a weird error popping up? Your laptop won’t talk to the Wi-Fi? Our remote support team can help with whatever technology issue has been bugging you and wasting your time. No nonsense advice is just a phone call away, and our team can remotely connect to diagnose and fix many problems. This means you can likely skip the cord shuffle and carting your computer into the shop, and still get your most pressing computer issues fixed.

You’re always optimized. Whether your computer is actively playing up or not, our monitoring service can keep in touch with your event logs, services and processes and look out for anything that needs correction. This means we’re effectively stopping problems before they get to you, making sure that when you sit down to use your computer, it’s doing exactly what you want.

How To Keep Your Tech Squeaky Clean

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How To Keep Your Tech Squeaky Clean

Our tech is something we use every day, but did you know it’s also the most disgusting? Your screen may look clean, but studies show that a mobile phone can be 18x dirtier than a public restroom – ew! It gets worse (sorry)…that keyboard you tap at while eating your morning toast? It’s probably the biggest bacterial threat in your house, with about 20 000 times more germs than a toilet seat, more if you share it with children.

It’s not just sickness we’re up against, because as dust builds up inside gadgets, they also slow down, malfunction or overheat. Your device essentially chokes on ick, as vents and filters are clogged by sucking in pet hair and floating debris. Here’s how to clean your essential tech items without damaging them:

1. Skip the household cleaners: Most cleaning products are too harsh for our technology and can end up causing permanent damage. You want something that can kill germs and remove everyday grime, without scratching or leaving behind a scented residue. Your best bet is Isopropyl Alcohol. You’ll find it in the first aid section of supermarkets and pharmacies, or at the hardware store.

2. Power down completely: Turn your tech off all the way, not just sleeping, and unplug from any power sources. Switch wireless keyboards, mice, etc off underneath or remove the batteries.

3. Remove any cases or covers: Undress your device as much as you can, but leave screen protectors on (unless there’s grime underneath). If your screen protector needs replacing, have a new one ready to apply.

4. Grab a microfiber cloth: Dampen the cloth with Isopropyl Alcohol and wipe screens and external surfaces gently. Older build-up may require extra effort.

5. Go deep: You can use a toothbrush or cotton tip to clean between most crevices, but some areas will need a bit more ‘oomph’ to clear. You’ve probably seen people use vacuum cleaners on their keyboard, but these are often TOO powerful and may suck keys or internal parts loose. They also generate damaging static electricity. Another option is to use a tech-specific vacuum, but these are usually underpowered.

Insider tip: Use a can of compressed air to blow the dust out. You can get these from many stores and they come with a long nozzle so you can really get in and direct the pressure. You’ll be surprised what flies out, so it’s best to do this outside! We don’t recommend using compressed air on your computer’s internal fans though, as this can make them spin too fast and damage them.

How often you clean your tech is up to you and your lifestyle. But it’s a good idea to blow out computer internal dust at least twice a year and wiping your tech down 1-2 times per week will definitely reduce germs and grime.

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