G Suite

Business collaboration is the norm, whether everyone is working in the same office space or not. Providing the latest technology for knowledge sharing and communication is critical. G Suite is a cloud-based solution enabling effective collaboration through flexibility, productivity, and transparency.

A few decades ago, workers would be expected to answer phones, rip open physical mail, track faxes, and meet in-person with colleagues in the office. With the digital transformation, more of what we do is online. Adding email, file sharing, video conference calls, and chat could have overwhelmed us. Then came the business collaboration platforms streamlining workflow in a single solution. One of these is G Suite.

G is for Google in the case of G Suite. It’s Google cloud’s bid to compete with the likes of Microsoft’s Office 365. G Suite aims to make “working together a whole lot easier.” It combines productivity and collaboration tools around:

Connection – Gmail, Google Hangouts (chat and video conferencing), Google Calendar
Access – Google Drive, Google Cloud Search
Creation – Google Docs, Spreadsheets, Forms, Slides, Websites, App Scripting, and more.
Control – Administration Settings, Analytics, Mobile Device Management, Data Storage.

What G Suite Offers Your Business

Having G Suite gives your users an ad-free enhanced version of the features they may already use. For instance, instead of emailing from johnsmith@gmail.com, John could send from the professional domain jobnsmith@yourbusiness.com, and he’s no longer being distracted by email advertising.

“Gmail has a whopping 26% of email market share based on open rates” – Litmus

Since G Suite integrates with Calendar, it’s easy for John and his colleagues to plan meetings. People can share their calendars to enable scheduling, and they can hold the meeting in Google Hangouts. At the same time, users don’t have to share every appointment on their calendar with colleagues.

G Suite calendar allows users to create many calendars with different settings. Maybe one is private, another is only visible to certain people (you and your assistant), and yet another is public so that the entire company can see.

Anyone who has used Microsoft Word or Excel will quickly adapt to Google Docs and Sheets. It’s even possible to import Microsoft files into Google, then export them again into .docx or .xls files.

Yet on Google’s cloud platform, users can share files in real-time online. People can work together on the same file, at the same time, regardless of where they are actually located. This eliminates time wasted sending attachments and consolidating comments.

While work is in progress, or after you move on, you don’t have to worry about the files disappearing. Basic G Suite users get 30GB of storage. Business and Enterprise users have access to unlimited cloud storage and archiving. This lets a business store all its files in a secure, centralized location. A Google’s Cloud Search searchable one for Business and Enterprise users.

The administrative control offered is another reason to pay for G Suite. A business can manage all its user accounts from a single dashboard. You no longer have to worry about someone leaving and refusing access to their Gmail files.

With G Suite, you can go into the administration console and take control. Easily add and remove people. Plus, access management is easier with one dashboard to assign roles and rights. You can also manage mobile devices and set up two-factor authentication for greater security.

Still sound overwhelming for your small-to-midsized business? A managed services provider can help get you set up on G Suite. This secure, simple-to-use cloud platform can help you work smarter and faster.

Call us at (515)422-1992 to get started!

Migrating to the cloud is no longer a “maybe” solution for many businesses. With many countries mandating staying home, remote working requires a fresh look.

The good news? There are great solutions available, and you’ll see benefits not just today but also when you’re back in the office in the future. We recommend Google’s G Suite to enable business collaboration and communication while working remotely.

Advantages of a G Suite Solution

G Suite offers enhanced productivity, flexibility, and transparency, all without sacrificing security.

Productivity

G Suite provides access to Docs, Spreadsheets, Forms, Websites, App Scripting, and more. Using G Suite, internal and external users can collaborate and see changes made.

This simultaneous, real-time collaboration saves on emailing documents back and forth. Avoid the inefficiency of someone having to correlate different versions of a document.

Further, G Suite provides a single dashboard. Users can access the creation tools, as well as email, calendars, and Google Hangouts. People don’t have to keep several different applications open. It’s all available in a single, integrated solution.

Flexibility

G Suite is available on any device, iOS or Android. All your remote workers need is a working internet connection. With this cloud-based solution, you can let them log in to G Suite and get everything done in one place.

Everyone can:

share access to the business Google Drive;
use Google Cloud Search to find the needed files;
synchronize work calendars on Google;
easily hop on video calls or chat in Google Hangouts.

And they can do that from wherever they are, whenever they want.

Google even touts a “99.9% service level agreement.” Google maintains its systems while making its applications continually available, which means “no scheduled downtime or maintenance windows.”

Transparency

With G Suite, all the business data lives in one place. Users can share files but still control access. Your IT admins can decide what access to allow remote or guest users, and they can secure that access from within the G Suite Admin Console.

With G Suite audit logs, IT admins can review actions taken by users. The logs provide information about what resources were used, by whom, and when. This can help with cybersecurity, plus it provides peace of mind that people are complying with procedures remotely.

G Suite offers reporting for international information security controls, accounting, financial services, health privacy, government, and payment card industry standards.

At the same time, although you are using G Suite’s services, your data doesn’t belong to Google. All personal information and intellectual property remains your own, even that meme you made about the “joys” of home schooling.

Getting Set Up on G Suite

Google offers many of these solutions separately for free (or ad supported). Still, G Suite is worth the investment: you pay per user for a more comprehensive solution which adds:

professional domain name – instead of jenny@gmail.com she could send from jenny@yourbusiness.com;
unlimited cloud storage and archiving;
administrative control to manage all user accounts in a single dashboard;
better management of mobile devices;
the ability to set up two-factor authentication for greater security.

A cloud solution helps your remote workers work smarter and faster. G Suite is a secure, simple-to-use cloud platform. Our tech experts can help you effectively migrate to G Suite or another cloud-based solution. Contact our experts today at 555-5555!

Remote Working with G-Suite

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