There’s no doubt about it, business can be tough! You’re juggling employees, customers, suppliers, stakeholders…the list is endless. You’re also operating in a competitive, high-tech economy that keeps trying to speed ahead without you. It’s no wonder you’re craving ways to get ahead of the competition, cut costs, boost productivity and dreaming of a vacation. Here are 3 tech tips that will make your life easier – and maybe get you closer to that ‘World’s Best Boss’ mug.
Consider a commuting policy
With better technology and faster internet connections, remote working isn’t just a possibility now, it’s an expectation. Clearly, not for every job (virtual burgers anyone?), but there are a lot of computer tasks in your business that could be done from home. Even if you offer a split week with 1-2 days at home and the remainder in the office, this can be a huge boost to your productivity.
From your perspective, remote employees can be more efficient without the distractions of yet another birthday sing-along, they have fewer absences and stay in the job longer. From the employee perspective, they don’t need to waste time commuting, get their work done faster, and generally feel happier and healthier.
But, how do you make sure your employees are getting their work done? Micromanagement is not the best way to handle an employee, but you still want to make sure they are using the time you are paying them for productive tasks. We recommend providing to them a company computer, and then installing a management agent on it to track what sites are visited. We can then run reports that you can analyze to determine whether or not your employee was doing what they said they were!
Don’t cheap out on technology
Unsurprisingly, a tech newsletter is advising you to invest in tech, but hear us out. Technology is rapidly becoming the backbone of most businesses, yet we still see people who try and get by with the bare minimum investment and maintenance. And by ‘see people’, we mean they’re our most frequent repair and data recovery clients.
When you take shortcuts with your tech you’ll always get higher failure rates, more downtime, and employees who can’t do their job even though you’re still paying them by the hour. When businesses keep old tech longer than they should, thinking of the immediate cost saving, they usually end up paying more in the long term.
At a minimum, we recommend investing in business grade equipment, using business grade management software, and employing a tech to keep watch over the systems to catch problems before they occur. You may be surprised at how inexpensive this actually is in the short term, and especially the long term!
Embrace the cloud
Many of your existing software packages have a cloud version, which would allow multiple people to access it at once and give added backup or synchronization benefits. Your remote workers, mobile staff, accountant or CFO can all view the same reports without anyone having the trouble of sending out separate copies. Also moving your software away from a on site server can have cost benefits be reducing equipment that has the be maintained and replaced.
Cloud technology is also perfect for notetaking and collaboration using software like Evernote, OneDrive, Exchange hosted email, or SharePoint. You and your employees can think of ideas while out and about, make a few notes on a mobile device, and have it all synced perfectly to your desktop when you need it. You can all share a constantly up-to-date mailbox, or collaborate on a shared calendar or project. You can even scan in paperwork and have your entire filing cabinet in your pocket. The disassociation of location with productivity can be a huge boon to productivity and profit!